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File #: O-216-22    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 4/27/2022 In control: Office of Diversity & Inclusion
On agenda: 5/10/2022 Final action: 5/10/2022
Title: Authorizing the Mayor to enter into a three (3) year Agreement with the option of a two (2) year extension with Inspirit Group, LLC (dba STOPit Solutions) for the provision of an incident management and anonymous hotline reporting system for the City of Toledo's Office of Diversity and Inclusion; authorizing the expenditure in an amount not to exceed $80,000 for the term of the contract from the General Fund; and declaring an emergency.
Attachments: 1. Audio: City Council 5/10/2022
Label
Incident Management and Anonymous Hotline Reporting System
Office of Diversity and Inclusion
T. Alexander (x1031)

Title
Authorizing the Mayor to enter into a three (3) year Agreement with the option of a two (2) year extension with Inspirit Group, LLC (dba STOPit Solutions) for the provision of an incident management and anonymous hotline reporting system for the City of Toledo's Office of Diversity and Inclusion; authorizing the expenditure in an amount not to exceed $80,000 for the term of the contract from the General Fund; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
To enhance the City of Toledo's commitment to diversity and inclusion efforts, the Office of Diversity and Inclusion will embark on an incident management and anonymous reporting system to assist with collecting, addressing and reporting matters of discrimination and harassment.

The City posted its Request for Proposals from August 22, 2021 to September 7, 2021. Seven (7) companies responded: STOPit Solutions, HR Acuity & Compliance Line, Crisisgo Inc, Personal Grown Network Companies LLC, and Symplicity Corporation. STOPit Solutions ranked the highest and offered the best value, lowest costs that included hotline service and was the only bidder to offer an app, an especially important option for accessibility by employees. In addition, STOPit's incident management system provides investigation tracking and data reporting capabilities that will facilitate fair, thorough and timely resolution of systemic concerns. Its services are ADA compliant.

Accordingly, the City determined STOPit Solutions to be best suited to provide these essential services, with a total cost not to exceed $80,000 for the term of the contract.

Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

SECTION 1. That the mayor is authorized to enter into an agreement with Inspirit Group, LLC (dba STOPit Solutions) to provide incident management and anonymous report...

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