Label
OpenGov
Finance
Campbell (x1252)
Title
Authorizing the mayor to enter into implementation and subscription agreement for a term of five-years for the OpenGov Budgeting and Planning, Reporting and Transparency Platform; authorizing the expenditure of an amount not to exceed $1,524,800 from the Capital Improvement Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance authorizes a five-year agreement for the OpenGov, Inc. Budgeting and Planning, Budgeting and Planning, Reporting and Transparency Platform (OpenGov). OpenGov provides a cloud-based platform that will enable the city to become a more data-driven organization and streamline budgeting and planning processes. The OpenGov proprietary software can collect data from multiple sources (ex. SAP, Cityworks) and provide users the ability to create reports and dashboards that will present both budget and performance metrics in one platform. Additionally, the OpenGov platform will provide an end-to-end budget development solution that includes workforce planning. The OpenGov Platform will be procured through the Sourcewell cooperative purchasing organization of which the City is a member.
The amount requested for the OpenGov Platform includes implementation costs of $84,800 and annual subscription costs of $288,000. Over the life of the five-year agreement the total project cost will be $1,524,800. In accordance with the accounting guidance for subscription-based information technology arrangements (SBITA), the full value of the OpenGov subscription asset will be recorded in 2021 (the amount of $1,524,800) and annual payments will be made over a five-year period. Funds were included in the 2021 Capital Improvement Budget for this purpose.
The fiscal impact of this ordinance is as follows:
- The total amount of funds requested: $1,524,800 for five-year period
- The expenditure budget line item: 5040-17500-8CP2103BUDPLN
- New revenue generated (operational revenue, grants, if any): n...
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