Label
OpenGov
Finance
Campbell (x1252)
Title
Authorizing the mayor to enter into implementation and subscription agreement for a term of five-years for the OpenGov Budgeting and Planning, Reporting and Transparency Platform; authorizing the expenditure of an amount not to exceed $1,524,800 from the Capital Improvement Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance authorizes a five-year agreement for the OpenGov, Inc. Budgeting and Planning, Budgeting and Planning, Reporting and Transparency Platform (OpenGov). OpenGov provides a cloud-based platform that will enable the city to become a more data-driven organization and streamline budgeting and planning processes. The OpenGov proprietary software can collect data from multiple sources (ex. SAP, Cityworks) and provide users the ability to create reports and dashboards that will present both budget and performance metrics in one platform. Additionally, the OpenGov platform will provide an end-to-end budget development solution that includes workforce planning. The OpenGov Platform will be procured through the Sourcewell cooperative purchasing organization of which the City is a member.
The amount requested for the OpenGov Platform includes implementation costs of $84,800 and annual subscription costs of $288,000. Over the life of the five-year agreement the total project cost will be $1,524,800. In accordance with the accounting guidance for subscription-based information technology arrangements (SBITA), the full value of the OpenGov subscription asset will be recorded in 2021 (the amount of $1,524,800) and annual payments will be made over a five-year period. Funds were included in the 2021 Capital Improvement Budget for this purpose.
The fiscal impact of this ordinance is as follows:
- The total amount of funds requested: $1,524,800 for five-year period
- The expenditure budget line item: 5040-17500-8CP2103BUDPLN
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no)?: $1,500,000 was included in the 2021 Capital Improvement Fund (CIP) budget and this ordinance requests an additional $24,800 to cover the full project cost
- Is this a capital project (yes/no)? yes
- If yes, is it new or existing (new/existing)? new
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) no
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into implementation and subscription agreement for the OpenGov Budgeting and Planning, Reporting and Transparency Platform for a period of five years upon such terms and conditions as approved by the Directors of Finance, Information & Communication Technology and Law.
SECTION 2. That the appropriation of $24,800 is authorized from the unappropriated balance of the Capital Improvement Fund to Account Code 5040-17500-8CP2103BUDPLN and the expenditure of an amount not to exceed $1,524,800 is authorized from the Capital Improvement Fund, Account Code 5040-17500-8CP2103BUDPLN for the OpenGov Budgeting and Planning, Reporting and Transparency Platform, with annual payments authorized according to the following schedule:
Year 1 - $372,800
Year 2 - $288,000
Year 3 - $288,000
Year 4 - $288,000
Year 5 - $288,000
SECTION 3. That the Finance Director is authorized to draw warrant or warrants against the above account code in an amounts not to exceed those authorized above in payment of the above authorized obligations upon presentation of the proper voucher or vouchers.
SECTION 4. That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this ordinance must be immediately effective in order to timely implement OpenGov for the 2022 budget development process and to improve reporting capabilities city-wide.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor