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File #: O-254-19    Version: 1 Name:
Type: Ordinance Status: Mayor's Office
File created: 4/30/2019 In control: Public Service Department
On agenda: 5/28/2019 Final action: 5/28/2019
Title: Authorizing the Mayor to enter into a five-year contract with Enterprise Fleet Management for vehicle replacement with an option to renew for an additional five years; authorizing the annual expenditure from various funds over the life of the agreement; waiving the competitive bidding requirements of TMC 187; and declaring an emergency.
Attachments: 1. Audio: City Council Meeting 5/28/2019
Label
Enterprise Lease Management
Department of Public Service - Fleet
Rick Akeman (x2550), Paul M. Rasmusson (x7868)
(Revised)

Title
Authorizing the Mayor to enter into a five-year contract with Enterprise Fleet Management for vehicle replacement with an option to renew for an additional five years; authorizing the annual expenditure from various funds over the life of the agreement; waiving the competitive bidding requirements of TMC 187; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
Operating expenses associated with the city's fleet are continuing to rise as our fleet ages. With limited capital funds, the city is pursuing a fleet management lease option for replacing our fleet. Enterprise Fleet Management has been awarded the fleet management Sourcewell contract. Enterprise Fleet Management offers a municipal lease that will allow the city to replace a larger portion of our aging fleet with similar or less capital expenses. Enterprise will assist the city in establishing the most cost effective lifecycles and offer flexibility of ownership. The program will improve the safety and reliability of our fleet and offers the potential to reduce operating expenses. The Division of Fleet will start a trial program with Enterprise for vehicle replacement in the Division of Engineering and Division of Transportation using $140,000 of previously approved funds. Ordinance 478-18 authorized the expenditure of $50,000 for the purchase of supervisor vehicles for the Division of Transportation, while Ordinance 184-18 authorized the expenditure of $60,000 from the Water Replacement Fund, $19,800 from the Storm Water Utility Operating Fund, and $10,200 from the Storm Water Utility Replacement Fund for purchase of vehicles and equipment. This legislation is authorizing the Division of Fleet to use the appropriated funds from various funds for the trial lease program of new vehicles and equipment for City divisions.

Summary
NOW, THEREFORE, Be it ordained by the...

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