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File #: O-254-19    Version: 1 Name:
Type: Ordinance Status: Mayor's Office
File created: 4/30/2019 In control: Public Service Department
On agenda: 5/28/2019 Final action: 5/28/2019
Title: Authorizing the Mayor to enter into a five-year contract with Enterprise Fleet Management for vehicle replacement with an option to renew for an additional five years; authorizing the annual expenditure from various funds over the life of the agreement; waiving the competitive bidding requirements of TMC 187; and declaring an emergency.
Attachments: 1. Audio: City Council Meeting 5/28/2019

Label

Enterprise Lease Management

Department of Public Service - Fleet

Rick Akeman (x2550), Paul M. Rasmusson (x7868)

(Revised)

 

Title

Authorizing the Mayor to enter into a five-year contract with Enterprise Fleet Management for vehicle replacement with an option to renew for an additional five years; authorizing the annual expenditure from various funds over the life of the agreement; waiving the competitive bidding requirements of TMC 187; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

Operating expenses associated with the city’s fleet are continuing to rise as our fleet ages. With limited capital funds, the city is pursuing a fleet management lease option for replacing our fleet. Enterprise Fleet Management has been awarded the fleet management Sourcewell contract. Enterprise Fleet Management offers a municipal lease that will allow the city to replace a larger portion of our aging fleet with similar or less capital expenses. Enterprise will assist the city in establishing the most cost effective lifecycles and offer flexibility of ownership. The program will improve the safety and reliability of our fleet and offers the potential to reduce operating expenses. The Division of Fleet will start a trial program with Enterprise for vehicle replacement in the Division of Engineering and Division of Transportation using $140,000 of previously approved funds. Ordinance 478-18 authorized the expenditure of $50,000 for the purchase of supervisor vehicles for the Division of Transportation, while Ordinance 184-18 authorized the expenditure of $60,000 from the Water Replacement Fund, $19,800 from the Storm Water Utility Operating Fund, and $10,200 from the Storm Water Utility Replacement Fund for purchase of vehicles and equipment.  This legislation is authorizing the Division of Fleet to use the appropriated funds from various funds for the trial lease program of new vehicles and equipment for City divisions.

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

                                                                                                         

                                                                                                         SECTION 1.                      That the mayor is authorized to enter into an agreement with Enterprise Fleet Management for a period of five years with the option to renew for an additional five years for the purpose of fleet management vehicle leasing.

 

                                                                                                         SECTION 2.                      That all expenditures authorized by this Ordinance are subject to a proper appropriation set forth in the annual appropriations, or such other appropriations as the Council may make and no purchase shall be made unless there is adequate appropriation therefore. 

 

SECTION 3.                     That this Council finds it in the best interest of the City to waive the competitive bidding requirements of Toledo Municipal Code Section 187 for the reason that it better positions City of Toledo divisions to use the most cost effective strategy regarding vehicle usage and replacement.

 

SECTION 4.                      That the Finance Director is authorized to draw his warrant or warrants against the proper appropriation from available funds in payment of all obligations created by this ordinance upon presentation of proper voucher or vouchers.

 

                     SECTION 5.                      That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that the same is necessary for the immediate preservation of the public peace, health, safety and property, and for further reason that the Ordinance must be immediately effective in order to allow the timely replacement of aging fleet.

 

                     Vote on emergency clause:  yeas _____, nays _____.

 

                     Passed:  _________________, as an emergency measure:  yeas _____, nays _____.

 

 

Attest:  ________________________                                              __________________________________

                            Clerk of Council                                                                           President of Council

 

                     

Approved:  _____________________                                          __________________________________

                                                                                                                                                                                                   Mayor

 

 

                     I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.

 

 

Attest:  ________________________

                    Clerk of Council