Label
Replacement Storage Area Network (SAN)
Information Technology
Anne Bennett (x1493)
Title
Authorizing the Mayor to repeal and replace Ordinance 490-23; authorizing the Mayor to enter into an agreement for the replacement of the City’s current EMC Storage Area Network (SAN), including costs of hardware, support and installation; authorizing the expenditure of $93,871.05 from the Capital Improvement Fund and the expenditure of $68,372.64 from the Information Technology Fund; authorizing the Mayor to enter into an agreement for the related data migration; authorizing an expenditure of $15,290.88 from the Capital Improvement Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The City’s current storage area network (SAN) has reached end-of-life and its current vendor has discontinued all support. While the City does have third party hardware support, the City is no longer receiving updates and software patches. In addition, the City does not have the ability to add additional storage as data needs continue to grow.
The City sought competitive bids for the procurement and implementation of a new data storage solution to replace the current EMC solution that was purchased in 2014. The lowest and best bid offered the needed implementation services at a total cost of $162,243.69, which includes all needed hardware, installation of the same, and maintenance for a three-year period.
Ordinance 490-23 previously authorized an agreement for the migration of the City’s current data and the subsequent disposal of the existing hardware with its current network support provider. This agreement is no longer viable due to vendor resource restrictions. A contract for these services will be solicited through informal bidding procedures.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into an agreement for the replacement of the City’s current EMC Storage Area Network (SAN), including costs of hardware, support and installation upon such terms and conditions are deemed proper and requisite according to the Director of Law and the Director of Information Technology.
SECTION 2. That the expenditure of an amount not to exceed $93,871.05 is authorized from the Capital Improvement Fund, Account Code 5040-17500-8CP2102SANUPG and the expenditure of an amount not to exceed $68,372.64 is authorized from the Information Technology Fund, Account Code 7084-17500-1144006HWMAIN, for purpose authorized in Section 1.
SECTION 3. That the Mayor is authorized to enter into an agreement for the migration of all existing data and subsequent disposal of the existing hardware related to the SAN replacement, upon terms and conditions acceptable to the Director of Information Technology and the Director of Law.
SECTION 4. That the expenditure of an amount not to exceed $15,290.88 is authorized from the Capital Improvement Fund, Account Code 5040-17500-8CP2102SANUPG for the purpose authorized in Section 3.
SECTION 5. That the Finance Director is authorized to issue their warrant or warrants against the above-mentioned Account Codes in payment of obligations authorized above in an amount not to exceed $177,534.57 upon presentation of proper voucher or vouchers.
SECTION 6. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. This Ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and will promote the timely replacement of the SAN and ensure the security and stability of our network infrastructure.
Vote on emergency clause: yeas 11, nays 0.
Passed: March 27, 2024, as an emergency measure: yeas 12, nays 0.
Attest: Julie Gibbons Carrie Hartman
Clerk of Council President of Council
Approved: March 27, 2024
Wade Kapszukiewicz
Mayor