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File #: O-627-23    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 11/7/2023 In control: Law Department
On agenda: 11/21/2023 Final action: 11/21/2023
Title: Authorizing the Mayor to enter into a Subscription License Agreement with Matrix Pointe Software, LLC for a Prosecutor Case Management System for the Prosecutor's Office of the City of Toledo; authorizing the expenditure in an amount not to exceed $28,400 annually, subject to annual appropriation; waiving the competitive bidding provisions of TMC Ch. 187; and declaring an emergency.
Attachments: 1. Hyperlink, 2. Video: City Council 11/21/2023
Label
Matrix/Prosecutor Case Management Software System
Department of Law/Prosecutor's Office
Dale Emch(x1020)
Revised

Title
Authorizing the Mayor to enter into a Subscription License Agreement with Matrix Pointe Software, LLC for a Prosecutor Case Management System for the Prosecutor's Office of the City of Toledo; authorizing the expenditure in an amount not to exceed $28,400 annually, subject to annual appropriation; waiving the competitive bidding provisions of TMC Ch. 187; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
The City of Toledo Prosecutor's Office is implementing a case management system. The Matrix Prosecutor Case Management System will enable the City Prosecutor's Office to move cases through its system accurately and efficiently. This software case management system will help modernize the Prosecutor's Office along with improvements in meeting discovery obligations, analyzing data collection and providing transparency to the public. The system will be integrated with Criminal Justice Coordinating Council and allow for law enforcement interaction as well. The initial term of the subscription license agreement will be three years, subject to annual appropriations. No payments will be made until the system is in place and operating live.

Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

SECTION 1. That the Mayor is authorized to enter into a subscription license agreement with Matrix Pointe Software, LLC for a Prosecutor Case Management System for a term not to exceed three years upon conditions as the Mayor and the Law Director deem requisite and proper.

SECTION 2. That an expenditure not to exceed $28,400 is authorized from the General Fund, Account Code 1001-12000-3379001STDSTD for the purposes identified in Section 1.

SECTION 3. That this Council finds it in the best interest of the City to waive the competitive procurement requirements of Toledo Mu...

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