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File #: O-624-23    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 11/7/2023 In control: Parks & Youth Services Department
On agenda: 11/21/2023 Final action: 11/21/2023
Title: Authorizing the Mayor to enter into a three-year software subscription renewal agreement for grant management software for the Department of Parks and Youth Services; authorizing the expenditure of $13,300 annually from the General Fund; waiving the competitive bidding provisions of TMC Ch. 187; and declaring an emergency.
Attachments: 1. Video: Agenda Review 11/14/2023, 2. Video: City Council 11/21/2023
Label
Submittable Grant Management Software Renewal
Department Parks and Youth Services
Joe Fausnaugh (x3884), David Bush (x2646)
Revised

Title
Authorizing the Mayor to enter into a three-year software subscription renewal agreement for grant management software for the Department of Parks and Youth Services; authorizing the expenditure of $13,300 annually from the General Fund; waiving the competitive bidding provisions of TMC Ch. 187; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
The City of Toledo Parks and Youth Services Department utilizes Submittable grant management software to advertise, evaluate, manage, and report on community program partner grant allocations. The Submittable software has improved the department's ability to manage over 100 grants annually and also provided robust reporting capabilities in order to ensure transparency in how funds are being distributed and utilized.

The Parks and Youth Services Department would like to engage in a three-year agreement renewal with Submittable which allows for annual payments of $13,300 to be made for the software license. The second and third year of the contract would be subject to the annual appropriation process.

Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

SECTION 1. That the Mayor is authorized to enter into a three-year software subscription renewal agreement for grant management software upon terms and conditions acceptable to the Director of Parks and Youth Services and Director of Law.

SECTION 2. That, subject to annual appropriation, the expenditure of an amount not to exceed $13,300 annually is authorized from the General Fund Account Code 1001-40100-774100STDSTD and/or 1001-40200-1115001STDADM for grant management software.

SECTION 3. That this Council finds it in the best interest of the City to waive the competitive procurement requirements of Toledo Municipal Code Chapter 187 for the reason that this software license...

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