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File #: O-609-23    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 11/8/2023 In control: City Council
On agenda: 11/21/2023 Final action: 11/21/2023
Title: Authorizing the expenditure in an amount of $104,360 from the Capital Improvement Fund for AV upgrades in Council Chambers; authorizing an agreement with Westfield Technologies and waving the competitive bidding requirements of TMC Ch. 187; and declaring an emergency.
Attachments: 1. AV Upgrades Final Phase, 2. Video Distribution quote, 3. Tricaster quote, 4. Video: Agenda Review 11/14/2023, 5. Video: City Council 11/21/2023
Label
All Council Members

Title
Authorizing the expenditure in an amount of $104,360 from the Capital Improvement Fund for AV upgrades in Council Chambers; authorizing an agreement with Westfield Technologies and waving the competitive bidding requirements of TMC Ch. 187; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
This ordinance authorizes the expenditure of $104,360 from the Capital Improvement Fund for AV upgrades in Council Chambers. Westfield Technologies installed the original equipment in 2019 and has supported us along the way. This expenditure will provide equipment and installation for video distribution and for Tricaster and control surface. Funds are available in the CIP Fund from the passage of the 2023 CIP Plan.

Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

SECTION 1. That the amount of $104,360 is authorized for expenditure from the Capital Improvement Fund Account Code 5040-10100-8CP2336CONCHA for an agreement with Westfield Technologies for AV upgrades in Council Chambers; waiving the competitive bidding requirements of TMC Ch. 187.

SECTION 2. That the Director of Finance is authorized to draw warrant or warrants against the above referenced Account Codes in payment of the obligation authorized in an amount of $104,360 upon presentation of proper voucher or vouchers.

SECTION 3. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that the ordinance must be immediately effective in order to improve the AV system in Council Chambers.

Vote on emergency clause: yeas 12, nays 0.

Passed: November 21, 2023, as an emergency measure: yeas 12, nays 0.

Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council

Approved: November...

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