Label
DPU052422AMIINTEGRATIONSERVICES
Water Distribution
A.Semaan /D. Stephens (x3035)
Title
Authorizing the mayor to enter into contracts or amendments to existing contracts related the systems integration necessary for the implementation of the AMI project; waiving competitive proposal requirements of Ch. 187; authorizing the total expenditure of up to $8,000,000 from specified account codes; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The DPU is moving forward with AMI/SAP and related systems integration services. This work is an essential part of the AMI project to integrate billing, account and other customer and utility support systems to interface and integrate with the new meter systems, including Sensus Autoread and Sensus Flexnet. The initial phase of this has been contracted through JCI as authorized by Ord. 364-20. As the AMI contractor JCI will be involved in various aspects of this integration process. However, as a significant portion of this process deals with the integration/interface and upgrade of existing city systems capabilities, it is more cost effective and efficient for the City to contract directly for certain of these services. Contracts pursuant to this Ordinance are anticipated with, but not limited to, Deloitte Consulting, LLP, SL-serco, Inc. and Smart Energy Water (“SEW”).
This Ordinance does not increase the appropriation or expenditure of funds as currently provided under Ord. 364-20, but clarifies that the City may contract directly with various contractors for necessary integration services and authorizes the expenditure of funds appropriated under Section 4 of Ord. 364-20 for this purpose. This ordinance waives competitive bidding for these professional services agreements under this Ordinance as the scope of some this work was previously subject to competitive proposals through the AMI contract with JCI, or are current city contractors for related or complementary work, or sole suppliers or selected for expertise related to proprietary software either currently utilized or to be utilized related to the AMI meters and systems to be installed.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into contracts or amendments to existing contracts as appropriate and necessary for software, software upgrades, applications and/or professional services for the configuration and/or integration and testing for billing, account, customer support or utility operations software, applications or systems as necessary to ensure the successful integration and operation of the AMI meters and systems being installed, under terms and conditions deem requisite and proper by the Director of Public Utilities, Law Director and the Mayor.
SECTION 2. That the requirements for competitive proposals under TMC Ch. 187 for contracts entered into under Section 1 is waived for the reason that certain portions of the anticipated contract work were previously competitively solicited for the AMI project through work conducted under the JCI contract, and for the additional reason that the integration services relate to proprietary software either currently used by the City or necessary for the performance of the previously selected AMI meters and systems or such work is complementary to that being done by existing city contractors, and for reasons of security of the utility system, and the such waiver is in the best interest of the City.
SECTION 3. That an expenditure not to exceed $4,000,000 is authorized from Account Code 6062-31000-4UB1918STDSTD, and an expenditure of an amount not to exceed $4,000,000 is authorized from Account Code 6072-31000-4UB1918STDSTD for the purposes authorized in Section 1, consistent with to the appropriation and expenditure authority contained in Ord. 364-20 and subject to any limitations on the available funds due to contracted commitments authorized thereunder.
SECTION 4. That the Finance Director is authorized to issue her warrant or warrants in an amount not to exceed the amounts authorized in Section 3 from the above stated account codes in payment of all authorized obligations upon presentation of properly approved documentation.
SECTION 5. That this Ordinance is hereby declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this Ordinance must be effective immediately in order to implement the AMI project in a cost effective and efficient manner.
Vote on emergency clause: yeas 12, nays 0.
Passed: May 24, 2022, as an emergency measure: yeas 11, nays 1.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: May 24, 2022
Wade Kapszukiewicz
Mayor