Label
DPS Samsara, Inc. Service Agreement
Fleet and Various Divisions
Rick Akeman (x2550)/Paul M. Rasmusson (x7868)
Revised
Title
Authorizing the Mayor to enter into a master services agreement with Samsara, Inc. for the provision of fleet vehicle telematics services and monitoring for a term not to exceed five years with an option to renew for an additional five years; authorizing the annual expenditure from various funds over the life of the agreement subject to annual appropriations; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
Operating expenses associated with the city’s fleet are continuing to rise the fleet ages. With limited capital funds, the city is pursuing fleet telematics software for monitoring the fleet. Samsara, Inc. has been selected as a fleet management provider by Sourcewell, one of the cooperative governmental purchasing programs the city participates in pursuant to Ordinance 265-08. The telematics software program will improve the safety and reliability of the fleet and offers the potential to reduce operating expenses. This legislation authorizes an agreement with Samsara, Inc. for telematics software program for use across the organization. This legislation also authorizes the expenditure of funds for year one costs for this software for the Divisions of Road and Bridge Maintenance and Urban Beautification. Subsequent ordinances will be presented to authorize expenditures for other divisions that may use this telematics software.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an agreement with Samsara, Inc. for a period of five years with the option to renew for an additional term(s) not to exceed five years utilizing the Sourcewell government purchase agreement for the purpose of implementing and utilizing fleet telematics software for city vehicles and equipment.
SECTION 2. That the expenditure of $75,160 is authorized for the purpose specified in Section 1 for the first year of the agreement from the following Account Codes:
Street Construction, Maintenance & Repair 2014-23100-2411001STDSTD $30,390
Street Construction, Maintenance & Repair 2014-23100-2431001STDSTD 9,200
Assessed Services Fund 3050-23100-2422001STDSTD 18,410
Assessed Services Fund 3050-27100-2421001STDSTD 11,000
General Fund 1001-27100-1123001STDSTD 6,160
Total $75,160
SECTION 3. That the Finance Director is authorized to draw his warrant or warrants against the proper appropriations from available funds in payment of all obligations authorized by this ordinance upon presentation of proper voucher or vouchers.
SECTION 4. That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that the same is necessary for the immediate preservation of the public peace, health, safety and property, and for further reason that the Ordinance must be immediately effective in order to allow the effective monitoring of the city’s fleet.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council