Label
Fire TLM
TFRD/IT
Title
Authorizing the mayor to enter into an implementation and subscription agreement for a term of five-years for time and labor management software for the Department of Fire and Rescue; authorizing expenditures from the Capital Improvement Fund and General Fund over the term of the agreement; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This Ordinance authorizes a five-year agreement for time and labor management software for the Fire and Rescue Department. The 2021 Capital Improvement Plan (CIP) budget included $111,000 for fire timekeeping software. The Fire and Rescue Department has completed a request for proposal process to identify the best software for this purpose and is recommending a five-year implementation and subscription agreement with Vector Solution.
Vector Solution's Time Labor Management Software provides a comprehensive web-based scheduling, notification, and resource management platform developed exclusively for Public Safety agencies and will be tailored to Toledo Fire & Rescue's unique scheduling needs. Said efforts will result in a user-friendly personnel management software that's agency defined, employs a rules-based algorithm, and incorporates all applicable staffing policies and workforce management tasks.
The costs for this agreement are member dependent at $75 per member and include an annual maintenance fee of $149, totaling $42,899 annually for 570 members. Annual payments for this software will be included in the CIP budget and the annual maintenance fee will be included in the General Fund operating budget.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into implementation and subscription agreement for the purchase of time and labor management scheduling software for a period of five years upon such terms and conditions as approved by the Chief of Fire & Rescue and Directors of Information ...
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