Label
ICT
Matt Mackowiak 419-464-6741
Anne Bennett 419-245-1493
Title
Authorizing the expenditure of $1,500,000 from the Capital Improvement Fund for the purchase of replacement Windows 7 computers and Windows 10 computers, office licenses, edge switches and UPS devices; authorizing the Mayor to award contracts; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This PC & Switch replacement program will include replacing aging end-user computing devices (PCs, Tablets, etc.). The PC replacements will prioritize devices running on retired operating systems and follow with those five years and older.
We have an immediate need to replace 200 of the oldest pc’s in 2021 so we estimate spending $320,000 for that purchase. Next will replace all remaining window 7 pc’s for this we estimate spending $460,000.00. The remaining funds will be to replace existing Windows 10 computers as they approach a 5-year usage window on a rolling basis and for emergency replacements of non-functioning computers.
The total amount of funds requested to spend: $1,500,000
- The expenditure budget line item: CIP Fund 5040-17500-8CP2038WINMIG
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no)? yes originally approved for 2020-2024
- Is this a capital project (yes/no)? yes
- If yes, is it new or existing (new/existing)? new
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) yes
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into agreements for new computers, Microsoft Office licenses, edge switches, and UPS devices under such terms and conditions as deemed appropriate by the Director of ICT and the Director of Law.
SECTION 2. That an amount not to exceed $1,500,000 is authorized for expenditure from the Capital Improvement Fund Account Code 5040-17500-8CP2038WINMIG for the purposes authorized in Section 1.
SECTION 3. That the Finance Director is authorized to issue warrant or warrants against the Account Code identified in Sections 2, in an amount not to exceed that authorized in Section 2 in payment of the obligations incurred pursuant to the agreements authorized in Section 1 upon presentation of the proper voucher or vouchers.
SECTION 4. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that the Ordinance must be immediately effective in order to ensure timely replacement of computers, switches and other information technology devices.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council