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File #: O-517-21    Version: Name:
Type: Ordinance Status: Approved
File created: 9/28/2021 In control: Police Operations Department
On agenda: 10/12/2021 Final action: 10/12/2021
Title: Authorizing the Mayor to enter into Independent Contractor agreements with retired Toledo Police Officers for the purpose of conducting Toledo Fire and Rescue employment background investigations for a period of one year; authorizing the General Fund expenditure of an amount not to exceed $650,000 over the term of the agreements; waiving the competitive procurement requirements of TMC Chapter 187; and declaring an emergency.
Attachments: 1. Audio: Agenda Review 10/5/2021

Label

TFRD Background Investigators

Toledo Police Department

Lt. James Brown (x3203)

Revised

 

Title

Authorizing the Mayor to enter into Independent Contractor agreements with retired Toledo Police Officers for the purpose of conducting Toledo Fire and Rescue employment background investigations for a period of one year; authorizing the General Fund expenditure of an amount not to exceed $650,000 over the term of the agreements; waiving the competitive procurement requirements of TMC Chapter 187; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

The reason for waiving competitive bidding lies in the fact that Toledo Police officers have the required knowledge, skill and certifications to perform these investigations. Private companies do not have the same resources and skills that are common to retired officers. Toledo Fire and Rescue did put out a request for bids on Planet Bids. There were two bidders, one bid $1,700 and the other bid $1,425 per background. The retired Toledo Police Officers are completing each background at $800. Additionally, neither bidder is able to perform investigations to the extent that experienced retired officers are able. This ordinance is for the term of one (1) year, commencing on the 15th day of October 2021 and terminating on the 15th day of October, 2022.

 

The fiscal impact of this ordinance is as follows:

-                     The amount of funds requested: $ 650,000

-                     The expenditure budget line item: 1001-52000-3381002STDSTD.                                      -                     New revenue generated (operational revenue, grants, if any):

-                     Revenue budget line item (if any):

-                     Are funds budgeted in the current fiscal year (yes/no)? Yes                                              

-                     Is this a capital project (yes/no)?  No.

-                     If yes, is it new or existing (new/existing)? No.

-                     What section of the City’s Strategic Plan does this support:

o                     Excellence in Basic Services (yes/no) Yes.

o                     Quality Community Investment (Livable City, Development) Yes.

o                     Workplace Culture & Customer Service (yes/no) Yes.

o                     Environment (yes/no) No.

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

SECTION 1.  That the Mayor is authorized to enter into agreements with retired Toledo Police Officers as independent contractors for the purpose of conducting employment background investigations for Toledo Fire and Rescue.

 

SECTION 2. That this Council finds and determines that it is in the best interest of the City that the competitive procurement requirements of Toledo Municipal Code Chapter 187 be waived for the reason that retired Toledo Police Officers have the required knowledge, skill and certifications to perform these investigations more cost effectively than previously solicited bids.

 

            SECTION 3.  That the expenditure of an amount not to exceed $650,000 over the one-year term of the agreements is authorized from the General Fund Account Code 1001-52000- 3381002STDSTD for the purpose of engaging independent contractors to conduct background investigations.

 

            SECTION 4.  That the Finance Director is authorized to draw warrant or warrants against the above-mentioned Account Code in an amount not to exceed $650,000 in payment of the above-authorized obligations upon presentation of the proper voucher or vouchers.

 

SECTION 5.  That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage.  The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety, and property, and to expedite the hiring of Toledo Fire and Rescue recruits.

                     

Vote on emergency clause:  yeas _____, nays _____.

 

                     Passed:  _________________, as an emergency measure:  yeas _____, nays _____.

 

 

Attest:  ________________________                                              __________________________________

                            Clerk of Council                                                                           President of Council

 

                     

Approved:  _____________________                                          __________________________________

                                                                                                                                                                                                   Mayor

 

 

                     I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.

 

 

Attest:  ________________________

                    Clerk of Council