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File #: O-512-21    Version: 1 Name:
Type: Ordinance Status: Agenda Ready
File created: 9/24/2021 In control: City Council
On agenda: 9/28/2021 Final action: 9/28/2021
Title: Authorizing the appropriation and expenditure of $875,000 from the Capital Improvement Fund for the emergency purchase of packer trucks for the Division of Streets, Bridges & Harbor; authorizing the mayor to enter into an agreement with Bell Equipment and Cerni Motors; waiving the competitive procurement requirements of the TMC 187; and declaring an emergency.
Attachments: 1. Bullet Points, 2. Audio: City Council 9/28/2021

Label

DPS Packer Truck Purchase for SBH $875,000

Streets, Bridges and Harbor

Jeremy Mikolajczyk, x1537/Paul M. Rasmusson x7868

 

Title

Authorizing the appropriation and expenditure of $875,000 from the Capital Improvement Fund for the emergency purchase of packer trucks for the Division of Streets, Bridges & Harbor; authorizing the mayor to enter into an agreement with Bell Equipment and Cerni Motors; waiving the competitive procurement requirements of the TMC 187; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

The Division of Streets, Bridges and Harbor uses packer trucks for hauling purposes in leaf collection, street sweeping, blight cleanup, and alley cleaning. Throughout the year, the Division has had packer trucks go out of service, with five (5) trucks going out of service within one month that were not repairable. The Division had issued an RFP to rent packer trucks, but no bidders came back as a result. Attempts were made from the Division, as well as from the Fleet Division, to rent packers from multiple vendors, but due the continued demand and shortage of trucks, no trucks were found to be available. Through our searches, the Division was able to secure three (3) used packer trucks from Bell Equipment and two (2) new 25-yard packer trucks from Cerni Motors for purchase.

 

The fiscal impact of this Ordinance is as follows:

-                     The amount of funds requested: $875,000

-                     The expenditure budget line item: 5040-23100-8CP2145SBHPCK

-                     New revenue generated (operational revenue, grants, if any): n/a

-                     Revenue budget line item (if any): n/a

-                     Are funds budgeted in the current fiscal year (yes/no)?: no

-                     Is this a capital project (yes/no)?  yes

-                     If yes, is it new or existing (new/existing)? new

-                     What section of the City’s Strategic Plan does this support:

o                     Excellence in Basic Services (yes/no) yes

o                     Quality Community Investment (Livable City, Development) (yes/no) yes

o                     Workplace Culture & Customer Service (yes/no) yes

o                     Environment (yes/no) yes

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

                     SECTION 1.  That the appropriation of $875,000 is authorized from the unappropriated balance of the Capital Improvement Fund to Account Code 5040-23100-8CP2145SBHPCK and the expenditure of same is authorized for the purchase of packer trucks.

                     

                     SECTION 2.                      That the Mayor is authorized to enter into an agreement with Bell Equipment and Cerni Motors for the purpose listed in Section 1 upon such terms and conditions as approved by the Director of Public Service and the Director of Law.

 

                     SECTION 3.  That City Council finds and determines that it is in the best interest of the City that the competitive procurement requirements of Toledo Municipal Code Chapter 187 are waived for the reason that the emergency purchase of the packer trucks are immediately necessary to maintain street services.

 

                     SECTION 4.                     That the Director of Finance is authorized to issue warrant or warrants against the account code listed in Section 1 above in an amount not to exceed $875,000 in payment of the above-authorized obligations upon presentation of the proper voucher or vouchers.

 

                     SECTION 5.  That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage.  The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this Ordinance must be immediately effective for the continuation of City services.

 

Vote on emergency clause:  yeas 12, nays 0.

 

Passed:  September 28, 2021, as an emergency measure:  yeas 12, nays 0.

 

Attest:                                          

Gerald E. Dendinger                                          Matt Cherry

Clerk of Council                                          President of Council

 

Approved:                                                               September 28, 2021

Wade Kapszukiewicz

                                                                                    Mayor