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File #: O-489-21    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 9/14/2021 In control: Police Operations Department
On agenda: 9/28/2021 Final action: 9/28/2021
Title: Authorizing the Mayor to enter into agreements with the Ohio Building Company, LLC for office space; waiving the competitive bid requirements of Chapter 187 of the Toledo Municipal Code; authorizing the General Fund expenditure of an amount not to exceed $54,000 per year for three years; authorizing the deposit and expenditure of funds from the U.S. Department of Justice Federal Bureau of Investigation in the General Fund for reimbursement of the cost of this lease; and declaring an emergency.
Attachments: 1. Audio: Agenda Review 9/21/2021, 2. Audio: City Council 9/28/2021

Label

Ohio Building/FBI Lease Agreement

Toledo Police Department

Lt. James Brown (x3203)

Revised

 

Title

Authorizing the Mayor to enter into agreements with the Ohio Building Company, LLC for office space; waiving the competitive bid requirements of Chapter 187 of the Toledo Municipal Code; authorizing the General Fund expenditure of an amount not to exceed $54,000 per year for three years; authorizing the deposit and expenditure of funds from the U.S. Department of Justice Federal Bureau of Investigation in the General Fund for reimbursement of the cost of this lease; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

The U.S. Department of Justice, Federal Bureau of Investigation has funds available to law enforcement agencies for the purpose of joint task force operations.  The Toledo Police Department will utilize the Ohio Building space for FBI joint task force operations. The value of the funding available to the Toledo Police Department is $162,000 which will be used to reimburse the general fund for the cost of this lease. The funds will cover the entire amount of the lease agreement with the Ohio Building Company LLC for a three year period.  The reason for waiving competitive bidding lies in the fact that the FBI offices are currently located in the Ohio Building. This lease is for the term of three (3) years, commencing on the 1st day of October, 2021 and terminating on the 30th day of September, 2024. There are no matching requirements. 

 

The fiscal impact of this ordinance is as follows:

-                     The amount of funds requested: $162,000  

-                     The expenditure budget line item: 1001-52000-3381002STDSTD.   

-                     New revenue generated (revenue, grants, if any): $162,000

-                     Revenue budget line item (if any): 1001-52000-3381002STDSTD.

-                     Are funds budgeted in the current fiscal year (yes/no)? Yes                                              

-                     Is this a capital project (yes/no)?  No.

-                     If yes, is it new or existing (new/existing)? No.

-                     What section of the City’s Strategic Plan does this support:

o                     Excellence in Basic Services (yes/no) Yes.

o                     Quality Community Investment (Livable City, Development) Yes.

o                     Workplace Culture & Customer Service (yes/no) Yes.

o                     Environment (yes/no) No.

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

SECTION 1.  That the Mayor is authorized to enter into a lease agreement with the Ohio Building Company, LLC and to accept and deposit proceeds from the U.S. Department of Justice, Federal Bureau of Investigation in the amount of $162,000 into the General Fund Account Code 1001-52000-3381002STDSTD.

 

                     SECTION 2. That this Council finds and determines it is in the best interest of the city that the competitive procurement requirements of TMC Chapter 187 are waived for the reason that the unique office space is necessary for the colocation of participating law enforcement agencies and the operation of the joint task force.

 

            SECTION 3.  That the expenditure of $54,000 per year over the term of the lease agreement is authorized from the General Fund Account Code 1001-52000-3381002STDSTD for the purpose office space for joint task force operations at the Ohio Building.

 

            SECTION 4.  That the Finance Director is authorized to draw warrant or warrants against the above-mentioned Account Code in an amount not to exceed $162,000 in payment of the above authorized obligations upon presentation of the proper voucher or vouchers.

 

SECTION 5.  That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage.  The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety, and property, and for the further reason that this Ordinance must be immediately effective for uninterrupted operation of the joint task force.

 

Vote on emergency clause:  yeas 12, nays 0.

 

Passed:  September 28, 2021, as an emergency measure:  yeas 12, nays 0.

 

Attest:                                          

Gerald E. Dendinger                                          Matt Cherry

Clerk of Council                                          President of Council

 

Approved:                                                               September 28, 2021

Wade Kapszukiewicz

                                                                                    Mayor