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File #: O-474-21    Version: 1 Name:
Type: Ordinance Status: Agenda Ready
File created: 9/1/2021 In control: Public Utilities Department
On agenda: 9/15/2021 Final action: 9/15/2021
Title: Authorizing the mayor to enter into an agreement with Deloitte Consulting, LLP to design and configure the utility billing system necessary to implement the debt forgiveness program authorized by council in ordinance 389-21; authorizing the expenditure in an amount not to exceed $18,650 from the Utility Administrative Services Fund waiving competitive bid requirements of TMC Chapter 187; and declaring an emergency.
Attachments: 1. Bullet Points, 2. Audio: Agenda Review 9/7/2021
Label
DPU091521DEBTFOREGIVENESSCHANGES
Utilities Administration
Cindy Geronimo (x2363)

Title
Authorizing the mayor to enter into an agreement with Deloitte Consulting, LLP to design and configure the utility billing system necessary to implement the debt forgiveness program authorized by council in ordinance 389-21; authorizing the expenditure in an amount not to exceed $18,650 from the Utility Administrative Services Fund waiving competitive bid requirements of TMC Chapter 187; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
The Division of Utilities Administration currently has a contract with Deloitte Consulting, LLP (Deloitte) for the Application Maintenance Services (AMS) for our billing system. The services were previously bid and awarded as authorized in Ordinance 475-20. The addition of this scope of work would exceed the annual contract amount authorized in ordinance 475-20, making this legislation necessary to design and configure the billing system in order to be able to implement the debt forgiveness program as authorized by City Council in ordinance 387-21 in the time frame established via that Ordinance. By waiving the competitive bidding requirements of the TMC 187, this ordinance authorizes the city to enter into a supplemental agreement with Deloitte Consulting LLP to design and configure the billing system.

The fiscal impact of this ordinance is as follows:
- The amount of funds requested: n/a
- The expenditure budget line item: 6078-31000-4000524STDSTD
- New revenue generated (operational revenue, grants, if any): n/a
- Revenue budget line item (if any): n/a
- Are funds budgeted in the current fiscal year (yes/no)? yes
- Is this a capital project (yes/no)? n/a
- If yes, is it new or existing (new/existing)?
- What section of the City's Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer S...

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