Label
Target Solutions Training Management Software
Fire & Rescue Department
Ted Sheares (x3515)
Revised
Title
Authorizing the Mayor to enter into a 3-year software licensing agreement with Vector Solutions for the continued administration of Toledo Fire and Rescue's training management software; authorizing the expenditure of $163,776 from the General Fund over the term of the agreement subject to annual appropriation; waiving the competitive bid requirements of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
Target Solutions software application created by Vector Solutions provides a comprehensive suite of web-based training platforms developed exclusively for Fire and EMS Departments.
Target Solutions operating systems streamline training operations by incorporating accredited online training courses, cutting-edge asset tracking, and record-keeping that establishes a user-friendly educational interface that efficiently automates numerous tedious processes that generally bog operations down.
This automation is delivered as a fully integrated system that provides the oversight, control, and flexibility needed to accommodate and maintain Toledo Fire and Rescue personnel state-mandated continuing education requirements and future educational development.
Toledo Fire & Rescue Department's first-year cost for the software is $58,486. The remaining two years have an annual cost of $52,645, where the total expenditure for the three-year agreement is not to exceed $163,776.
The fiscal impact of this Ordinance is as follows:
- The amount of funds requested: $163,776
- The expenditure budget line item: 1001-53000-3341002STDSTD
- New revenue generated (operational revenue, grants, if any): N/A
- Revenue budget line item (if any): N/A
- Are funds budgeted in the current fiscal year (yes/no)?: Yes
- Is this a capital project (yes/no)? No
- If yes, is it new or existing (new/existing)? No
- What section of the City's Strategic Plan does this support:
o Excellence in Basic Services (yes/no): Yes
o Quality Community Investment (Livable City, Development) (yes/no): Yes
o Workplace Culture & Customer Service (yes/no): Yes
o Environment (yes/no): Yes
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into a three-year software licensing agreement with Vector Solutions for the Target Solutions software application for the Toledo Fire & Rescue Department.
SECTION 2. That, subject to available appropriations in future years, an annual expenditure of $58,486 is authorized for the agreement’s first year, and an annual amount not to exceed $52,645 for the remaining two (2) years of the agreement is authorized from the General Fund, Account Code 1001-53000-3341002STDSTD for the cost of the Target Solutions Software.
SECTION 3. That renewal of the maintenance agreement with Vector Solutions is authorized for as long as the software continues to be used by the Toledo Fire & Rescue Department.
SECTION 4. That this Council finds and determines it is in the best interest of the City that the competitive bidding requirements of Toledo Municipal Code Chapter 187 are waived due to the fact that a renewal with Vector Solutions provides cost competitive and demonstrated performance that addresses the needs of the Toledo Fire & Rescue Department.
SECTION 5. That the Finance Director is authorized to issue her warrant or warrants against the Account Code listed in Section 2 in payment of the above-authorized obligations in the amount of $163,776 upon presentation of proper voucher or vouchers.
SECTION 6. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that the ability to educate, train, develop, document, and maintain state-mandated training records for TFRD's Training Bureau is necessary for fire personnel's preservation and safety.
Vote on emergency clause: yeas 12, nays 0.
Passed: August 17, 2021, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: August 17, 2021
Wade Kapszukiewicz
Mayor