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File #: O-375-21    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 6/25/2021 In control: Information & Communications Technology Department
On agenda: 7/20/2021 Final action: 7/20/2021
Title: Authorizing the Mayor to enter into an asset inventory managed services agreement; authorizing the expenditure of $40,000 from the Information and Communications Technology fund; and declaring an emergency.

Label

ICT Asset Inventory Managed Services

ICT

Matt Mackowiak (x6741)/Anne Bennett (x1493)

Revised

 

Title

Authorizing the Mayor to enter into an asset inventory managed services agreement; authorizing the expenditure of $40,000 from the Information and Communications Technology fund; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

ICT is requesting a total of $40,000 from the Information and Communications Technology Fund for the Asset Inventory Managed Services program. This was formally bid with MCPc Inc. being the only bidder. ICT has chosen to use an outside service because they provide the collection tools and framework for IT Asset Management that follows ITIL standards. In the past PCs were purchased at the department level making it difficult to track inventory and cost effectively maintain the devices.  The MCPc deliverables will be in a form that allows the department to maintain ITIL standard asset management on an ongoing basis.

The fiscal impact of this ordinance is as follows:

-                     The amount of funds requested: $40,000

-                     The expenditure budget line item 7084-175000- 1144004ICTADM

-                     New revenue generated (operational revenue, grants, if any): none

-                     Revenue budget line item (if any): none

-                     Are funds budgeted in the current fiscal year (yes/no)? yes

-                     Is this a capital project (yes/no)?  no

-                     If yes, is it new or existing (new/existing)? n/a

-                     What section of the City’s Strategic Plan does this support:

o                     Excellence in Basic Services (yes/no) Yes

o                     Quality Community Investment (Livable City, Development) (yes/no) no

o                     Workplace Culture & Customer Service (yes/no) yes

o                     Environment (yes/no) no

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

SECTION 1. That the mayor is authorized to enter into an agreement for the Asset Inventory Managed Services under such terms and conditions as deemed appropriate by the Director of ICT and the Director of Law.

 

SECTION 2.  That an amount not to exceed $40,000 is authorized for expenditure from the Information and Communications Technology Fund Account Code 7084-175000- 1144004ICTADM for the purpose authorized in Section 1.

 

SECTION 3. That the Finance Director is authorized to issue warrant or warrants against the Account Code identified in Sections 2 in an amount not to exceed that authorized above in payment of the above-authorized obligations upon presentation of the proper voucher or vouchers.

 

SECTION 4.  That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage.  The reason for the emergency lies in the fact that the same is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that it is necessary to promptly obtain crucial ICT asset inventory.

 

 

                     Vote on emergency clause:  yeas _____, nays _____.

 

                     Passed:  _________________, as an emergency measure:  yeas _____, nays _____.

 

 

Attest:  ________________________                                              __________________________________

                            Clerk of Council                                                                           President of Council

 

                     

Approved:  _____________________                                          __________________________________

                                                                                                                                                                                                   Mayor

 

 

                     I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.

 

 

Attest:  ________________________

                    Clerk of Council