Label
DPS 2021 SB&H SWEEPER PURCHASE $1,649,321
Streets, Bridges, and Harbor
Jeremy Mikolajczyk (x1537)/Paul Rasmusson (x7868)
Revised
Title
Authorizing the Mayor to enter into an agreement for the purchase and maintenance of street sweepers using cooperative purchasing or state term contracts; authorizing the expenditure of $1,439,321 from the Capital Improvement Fund for said equipment purchase and the expenditure of $186,667 from the Special Assessment Fund and $23,333 from the Street Construction, Maintenance & Repair Fund for equipment maintenance; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
A review of the condition of the Streets, Bridges and Harbor (SB&H) Sweeper Fleet indicated that a replacement plan is necessary in order to maintain safe operations and better continued services. The intent is to replace the sweepers due to their age, poor condition, and high maintenance cost.
In an effort to improve services SB&H is requesting to purchase five (5) new Elgin Pelican Sweepers and one (1) Elgin Regen X Sweeper. The Elgin Pelican Sweepers are the same model of sweeper that SB&H currently has. With this sweeper, training staff on operation and maintenance will be minimal. The Division will also not have to make any other changes or modifications to supporting equipment such as hopper modifications to packer trucks. SB&H has seventeen (17) of this brand and model of sweepers in inventory ranging from year 2003 to 2012. SB&H will keep as many of the old sweepers as possible but does intend to retire older models when larger repairs are needed.
The one (1) Elgin Regen X Sweeper will be new to the Division and is a different style of sweeper that uses a vacuum system instead of a mechanical broom system, such as the Elgin Pelican. This sweeper will be used for not only general downtown sweeping but also within other street projects, such as crack sealing and street paving.
All sweepers within this purchase program will have a maintenance program from the Jack Doheny Company. Maintenance includes a check for any manufacturer defects one time per year in the off-season. At that time, if manufacturer defects are found, they will perform the necessary repairs, essentially giving SB&H a like-new machine for the start of every season. Under this agreement, SB&H will be responsible for preventative maintenance and replacement brooms.
The fiscal impact of this Ordinance is as follows:
- The total amount of funds requested: $1,649,321
- The expenditure budget line item: 5040-23100-8CP2134STRSWE, 3050-23100-2421001STDSTD and 2014-23100-2411001STDSTD
- Revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): N/A
- Are funds budgeted in the current fiscal year (yes/no)? yes
- Is this a capital project (yes/no)? yes
- If yes, is it new or existing (new/existing)? New
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) yes
The necessary expenditure is budgeted and was anticipated for the purchase of the following equipment: All pricing is considered estimated and could change due to today’s economic condition.
|
Equipment |
Price Per Unit |
Quantity |
Total |
|
Elgin Pelican |
$241,569.00 |
5 |
$1,207,845.00 |
|
Elgin Regen-X |
$231,475.45 |
1 |
$231,475.45 |
|
Mainenance |
$210,000.00 |
5Yr |
$210,000.00 |
The total amount to be expended in the above schedule is not to exceed $1,649,321.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into an agreement with Jack Doheny Company for the purchase of five (5) Elgin Pelican Sweepers and one (1) Elgin Regen-X Sweeper using cooperative purchasing or state term contracts, upon terms and conditions acceptable to the Directors of Law and Public Service.
SECTION 2. That an amount not to exceed $1,439,321 is authorized for expenditure from the Capital Improvement Fund Account Code 5040-23100-8CP2134STRSWE for the purchase of five (5) Elgin Pelicans and one (1) Elgin Regen-X Sweeper for the Division of Streets, Bridges and Harbor.
SECTION 3. That an amount not to exceed $186,667 is authorized for expenditure from the Special Assessment Fund Account Code 3050-23100-2421001STDSTD and an amount not to exceed $23,333 is authorized from the Street Construction, Maintenance & Repair Fund Account Code 2014-23100-2411001STDSTD for maintenance over a five-year term.
SECTION 4. That the Finance Director is authorized to draw his warrant or warrants against the above Account Codes in amounts not to exceed those authorized above for the authorized obligations upon presentation of properly approved voucher or vouchers.
SECTION 5. That this Ordinance, being an emergency measure, shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that the Ordinance must be immediately effective in order to ensure that the sweeper fleet is replaced in an orderly fashion supportive of continuous daily city services to the community.
Vote on emergency clause: yeas 11, nays 0.
Passed: June 22, 2021, as an emergency measure: yeas 11, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: June 22, 2021
Wade Kapszukiewicz
Mayor