Share to Facebook Share to Twitter Bookmark and Share
File #: O-302-21    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 5/18/2021 In control: Public Service Department
On agenda: 6/8/2021 Final action: 6/8/2021
Title: Authorizing the expenditure of $185,200 from the Street Construction, Maintenance and Repair Fund for the purchase of one (1) Case Backhoe with attachments, one (1) Case 24" Skid Steer Cold Planer attachment and two (2) Crash Attenuator Trailers; waiving competitive bid provisions of TMC Chapter 187 with respect to the Cold Planer attachment; authorizing the Mayor to accept bids and award contracts; and declaring an emergency.
Attachments: 1. Bullet Points, 2. Audio: Agenda Review, June 1, 2021, 3. Audio: City Council June 8, 2021

Label

DPS SB&H STREET REPAIR EQUIPMENT $185,200

Streets, Bridges & Harbor

Jeremy Mikolajczyk (x1537)/Paul M. Rasmusson (x7868)

Revised

 

Title

Authorizing the expenditure of $185,200 from the Street Construction, Maintenance and Repair Fund for the purchase of one (1) Case Backhoe with attachments, one (1) Case 24” Skid Steer Cold Planer attachment and two (2) Crash Attenuator Trailers; waiving competitive bid provisions of TMC Chapter 187 with respect to the Cold Planer attachment; authorizing the Mayor to accept bids and award contracts; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

The Division of Streets, Bridges & Harbor is responsible for maintenance and repair of all streets and alleys within the City of Toledo. This equipment will be used to assist crews in repairing city streets.

 

The fiscal impact of this Ordinance is as follows:

-                     The amount of funds requested: $185,200

-                     The expenditure budget line item: 2014-23100-2411001STDSTD

-                     New revenue generated (operational revenue, grants, if any): no

-                     Revenue budget line item (if any): none

-                     Are funds budgeted in the current fiscal year (yes/no)?: yes

-                     Is this a capital project (yes/no)?  no

-                     If yes, is it new or existing (new/existing)? N/A

-                     What section of the city’s Strategic Plan does this support:

o                     Excellence in Basic Services (yes/no) yes

o                     Quality Community Investment (Livable City, Development) (yes/no) yes

o                     Workplace Culture & Customer Service (yes/no) yes

o                     Environment (yes/no) yes

 

The necessary expenditure is budgeted and was anticipated for the purchase of the following equipment: All pricing is considered estimated and could change due to today’s economic condition.

Equipment

Price Per Unit

Quantity

Total

Case 580sn Backhoe

$90,389.00

1

$90,389.00

Kent F6 Breaker

$13,525.60

2

$27,051.20

Kent HP65 Compactor Plate

$5,350.40

1

$5,350.40

Case 24" Skid Steer Cold Planer

$18,500.00

1

$18,500.00

Crash Attenuator Trailers

$19,900.00

2

$39,800.00

 

 

 

$181,090.60

The total amount to be expended in the above schedule is not to exceed $185,200.

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

SECTION 1.  That an amount not to exceed $185,200 is authorized for expenditure from the Street Construction, Maintenance and Repair Fund, Account Code 2014-23100-2411001STDSTD for the purchase of equipment for the division of Streets, Bridges & Harbor.

 

SECTION 2. That the Mayor is authorized to enter into a contract for the purchase of one (1) Case 580 Backhoe Loader, upon terms and conditions acceptable to the Director of Public Service and the Director of Law.

 

SECTION 3. That the Mayor is authorized to enter into a contract with Southeastern Equipment for the purchase of one (1) Case 24” Skid Steer Cold Planer, upon terms and conditions acceptable to the Director of Public Service and the Director of Law.

 

SECTION 4.  That this Council finds it in the best interest of the city to waive the competitive procurement requirements of TMC Chapter 187 for the purchase of one (1) Case 24” Skid Steer Cold Planer for the reason that this item of specialized equipment is designed to attach to existing Case equipment used by the Division of Streets, Bridges & Harbor and Southeastern Equipment is the local brand vendor for this equipment.      

 

SECTION 5. That the Mayor is authorized to accept bids and awards contracts for the purchase of Asphalt Hot Box Bodies and a 24” Skid Steer Cold Planer Attachment and two (2) Crash Attenuator Trailers, upon terms and conditions acceptable to the Director of Public Service and the Director of Law.

 

SECTION 6.  That the Finance Director is authorized to draw warrant or warrants against the Account Code listed in Section 1 in payment of the above authorized obligations upon presentation of properly approved voucher or vouchers in a total amount not to exceed $185,200.

 

SECTION 7.  That this Ordinance, being an emergency measure, shall take effect and be in force from and after its passage.  The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that the Ordinance must be immediately effective in order to ensure that the vehicular fleet is equipped in a fashion supportive of continuous daily city services to the community.

 

Vote on emergency clause:  yeas 11, nays 0.

 

Passed:  June 8, 2021, as an emergency measure:  yeas 11, nays 0.

 

Attest:                                          

Gerald E. Dendinger                                          Cerssandra McPherson

Clerk of Council                                          President Pro Tempore of Council

 

Approved:                                                               June 8, 2021

Wade Kapszukiewicz

                                                                                    Mayor