Label
SAP-ERP Application Support
Finance
Campbell (x1252)
Title
Authorizing the expenditure of an amount not to exceed $7,570 from the General Fund for the purpose of closing out the previous vendor contract for SAP-ERP application, maintenance and support (AMS) services; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
Ordinance 474-20 authorized the extension of the City’s SAP-ERP support services contract with Phoenix Business Inc. for a three-month period as the City transitioned to a new AMS services provider. The estimated cost for this extension was $25,500. Final invoices have been received and an additional $7,650 is needed to complete payment. The change in cost from the original estimates is driven by higher than anticipated year-end 2020 support costs from transitioning the financial system from fiscal year 2020 to fiscal year 2021 and to a new support provider.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $7,570
- The expenditure budget line item: ---- 1001-14700-110ERP1STDSTD
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no) yes
- Is this a capital project (yes/no)? no
- If yes, is it new or existing (new/existing)? n/a
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) no
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That an expenditure of an amount not to exceed $7,570 is authorized from the General Fund, Account Code 1001-14700-110ERP1STDSTD, for the purpose of closing out the previous vendor contract for SAP-ERP application, maintenance and support (AMS) services.
SECTION 2. That the Finance Director is authorized to draw warrant or warrants against the Account Code above in payment of the above authorized obligations in an amount not to exceed $7,570 upon presentation of the proper voucher or vouchers.
SECTION 3. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that this Ordinance must be immediately effective in order to complete AMS services payments to the prior support services provider.
Vote on emergency clause: yeas 12, nays 0.
Passed: May 25, 2021, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: May 26, 2021
Wade Kapszukiewicz
Mayor