Label
DPU051121REDESIGNCONNECTION
Utilities Administration
Cindy Geronimo (x2363)
Revised
Title
Authorizing the mayor to enter into a professional information technology services agreement for the purpose of redesigning the disconnection and reconnection processes for delinquent accounts in the Division of Utilities Administration; authorizing the appropriation of $38,496 from the unappropriated balance of the Water Replacement Fund, $47,448 from the Sewer Replacement Fund and $3,581 from the Storm Water Replacement Fund and operating transfer of same into the Water Operating Fund, Sewer Operating Fund and Storm Water Operating Fund; authorizing the appropriation of an amount not to exceed $38,496 from the Water Operating Fund, $47,448 from Sewer Operating Fund and $3,581 from the Storm Water Operating Fund; authorizing the expenditure in an amount not to exceed $38,496 from the Water Operating fund, $47,448 from the Sewer Operating Fund and $3,581 from the Storm Operating Fund for redesigning the disconnection and reconnection processes for delinquent accounts; waiving competitive bid requirements of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The Division of Utilities Administration currently utilizes the SAP billing system to invoice residential customers on a quarterly cycle. By waiving the competitive bidding requirements of the TMC 187, this ordinance authorizes the city to enter into a professional services agreement with Deloitte Consulting LLP to revise the disconnection and reconnection process for non-payments.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $89,525
- The expenditure budget line item: 6060-31000-4000524STDSTD, 6070-31000-4000524STDSTD, 607A-31000-4000524STDSTD
- New revenue generated (operational revenue, grants, if any): n/a
- Revenue budget line item (if any): n/a
- Are funds budgeted in the current fiscal year (yes/no)? yes
- Is this a capital project (yes/no)? n/a
- If yes, is it new or existing (new/existing)?
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) yes
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into a for professional information technology services agreement with Deloitte Consulting LLP for the purpose of redesigning the disconnection and reconnection processes for delinquent accounts in the DPU SAP system in the Division of Utilities Administration.
SECTION 2. That the sum of $38,496 is appropriated from the unappropriated balance of the Water Replacement Fund to Account Code 6063-31000-558100-4000524STDSTD; and further authorizing the operating transfer of said amount to the Water Operating Fund, Account Code 6060-31000-408690-4000524STDSTD.
SECTION 3. That the sum of $47,448 is appropriated from the unappropriated balance of the Sewer Replacement Fund to Account Code 6073-31000-558100-4000524STDSTD; and further authorizing the operating transfer of said amount to the Sewer Operating Fund, Account Code 6070-31000-408690-4000524STDSTD.
SECTION 4. That the sum of $3,581 is appropriated from the unappropriated balance of the Storm Water Utility Replacement Fund to Account Code 607D-31000-558100-4000524STDSTD; and further authorizing the operating transfer of said amount to the Storm Water Operating Fund, Account Code 607A-31000-408690-4000524STDSTD.
SECTION 5. That an appropriation in an amount not to exceed $38,496 is authorized from the unappropriated balance of the Water Operating Fund to Account Code 6060-31000-4000524STDSTD; an appropriation in an amount not to exceed $47,448 is authorized from the unappropriated balance of the Sewer Operating Fund to Account Code 6070-31000-4000524STDSTD; and an appropriation in an amount not to exceed $3,581 is authorized from the unappropriated balance of the Storm Water Utility Operating Fund to Account Code 607A-31000-4000524STDSTD for professional information technology services to redesign the disconnection and reconnection processes for non-payments in the Division of Utilities Administration; and the expenditure of same is authorized.
SECTION 6. That this City Council finds it in the best interests of the city to waive the competitive bid requirements of TMC Chapter 187 for the reasons that Deloitte Consulting LLP currently provides post-production support for the DPU SAP system and has the knowledge and familiarity to facilitate timeline requirements in a prompt and cost-efficient manner.
SECTION 7. That the disappropriation of any remaining budget to fund balance at project closeout is authorized.
SECTION 8. That the Director of Finance is authorized to issue warrant or warrants against the above listed account codes in an amount not to exceed that authorized above in payment of the obligations incurred pursuant to the agreement authorized in Section 1 upon presentation of proper voucher or vouchers.
SECTION 9. That this Ordinance is declared to be an emergency measure and shall take effect and be in force immediately from and after its passage. The reason for the emergency lies in the fact that this Ordinance is necessary for the immediate preservation of the public peace, health, safety and property and for the further reason to satisfy the emergent need to convert to monthly billing.
Vote on emergency clause: yeas 12, nays 0.
Passed: May 11, 2021, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: May 13, 2021
Wade Kapszukiewicz
Mayor