Label
ICT Supplemental agreement Cityworks
Information & Communications Technology
Anne Bennett (x1493)
Revised
Title
Authorizing the mayor to enter into a supplemental agreement with Azteca, Inc. for additional modules and maintenance of Cityworks PLL/AMS software, a GIS-Centric Control Computerized Maintenance System; authorizing the expenditure of $50,000 from the Information and Communications Technology Fund; waiving the competitive bidding requirements of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance authorizes the expenditure of funds for the additional inspection Application Programming Interface (API) and maintenance of an enterprise license agreement (ELA) and entitlement for use and support of the modules for Cityworks, a GIS-Centric Computerized Maintenance System (CMMS) developed by Azteca Systems, Inc., by the Department of Information & Communications Technology. The Cityworks software resides on the GIS platform and has the ability to track service requests, work orders, storeroom, licenses, and inspections, which relate to assets and service requests throughout the city. The software was used by DPU originally, but has grown to include a majority of city divisions and is also tied to SeeClickFix and this supplemental is needed to add the inspection API for sewers, and additional module for other departments as needed for the duration of this contract. The fiscal impact of this ordinance is as follows:
The fiscal impact of this ordinance is as follows:
- The total amount of funds requested: $50,000
- The expenditure budget line item: 7084-17500-1144005SWMAIN
- New revenue generated (operational revenue, grants, if any): n/a
- Revenue budget line item (if any): n/a
- Are funds budgeted in the current fiscal year (yes/no)?: Y
- Is this a capital project (yes/no)? If yes, is it new or existing (new/existing)? NO
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) Y
o Quality Community Investment (Livable City, Development) (yes/no) Y
o Workplace Culture & Customer Service (yes/no)
o Environment (yes/no)
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into a supplemental contract with Azteca, Inc. for Cityworks PLL/AMS software upon such terms and conditions deemed proper and requisite according to the Director of Law and the Director of Information and Communications Technology.
SECTION 2. That this Council finds and determines it is in the best interest of the City to waive the competitive bidding requirements of TMC Section 187 for the reason that Azteca, Inc. is the sole-source provider of the Cityworks PLL/AMS software and utilizing a new software would be cost prohibitive given the City’s historical investment in the Cityworks software.
SECTION 3. That subject to annual appropriations the expenditure of an amount not to exceed $50,000 annually over the term of the current contract is authorized from the Information & Communications Technology Fund Account Code 7084-17500-1144005SWMAIN for the purpose authorized in Section 1.
SECTION 4. That the Finance Director is authorized to issue warrant or warrants against the above-mentioned Account Code in payment of obligations authorized above in an amount not to exceed $50,000 annually over the term of the current contract, upon presentation of proper voucher or vouchers.
SECTION 5. That this Ordinance is declared an emergency measure and shall take effect from and after its passage. The reason for the emergency lies in the fact that this Ordinance is necessary for the immediate preservation of the public peace, health, safety, and property, and for the further reason that this Ordinance must immediately be effective in order to timely upgrade and maintain the City’s asset management and inventory systems.
Vote on emergency clause: yeas 12, nays 0.
Passed: April 13, 2021 as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: April 14, 2021
Wade Kapszukiewicz
Mayor