Label
Cityworks software
Information & Communications Technology/Building Inspection
Anne Bennett (x1493), Ken Fisher (x1229)
(Revised)
Title
Authorizing the mayor to enter into agreements for the implementation of Cityworks PLL software and other integration software programs and services as needed for the division of Building Inspection; authorizing the expenditure of $400,000 from the Capital Improvement Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance authorizes the expenditure of funds for the implementation of Cityworks PLL (permits Land and Licensing) and associated software and integration. The City owns an enterprise license of Cityworks and there is no cost for licensing. The cost is for the build out of Cityworks for the department of Building Inspections to replace the antiquated software, Accela, that they are currently using for building permits. The Cityworks software resides on the GIS platform and has the ability to track service requests, work orders, storeroom, licenses, and inspections, which relate to assets and service requests throughout the city. The software was used by DPU originally, but has grown to include a majority of city divisions and is also tied to SeeClickFix. Adding Building Inspections into this platform with allow greater collaboration and communication between City Departments. This implementation project was competitively bid in accordance with Toledo Municipal Code Chapter 187.
• The amount of funds requested: $400,000
• The expenditure budget line item: 5040-17500-8CP2007PLLIMP
• New revenue generated (operational revenue, grants, if any): none
• Revenue budget line item (if any): none
• Are funds budgeted in the current fiscal year (yes/no)?: yes
• Is this a capital project (yes/no)? yes
• If yes, is it new or existing (new/existing)? New
• What section of the City’s Strategic Plan does this support:
- Excellence in Basic Services (yes/no) yes
- Quality Community Investment (Livable City, Development) (yes/no) yes
- Workplace Culture & Customer Service (yes/no) yes
- Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to accept bids and enter into agreements for the implementation of Cityworks PLL software and other integration software programs and services as needed for the division of Building Inspection upon such terms and conditions are deemed proper and requisite according to the Director of Law and the Director of ICT.
SECTION 2. That the expenditure of an amount not to exceed $400,000 is authorized from the Capital Improvement Fund, Account Code 5040-17500-8CP2007PLLIMP, for the implementation of Cityworks PLL and other ancillary software for the division of Building Inspections.
SECTION 3. That the Finance Director is authorized to issue warrant or warrants against the above-mentioned Account Code in payment of obligations authorized above in an amount not to exceed $400,000 upon presentation of proper voucher or vouchers.
SECTION 4. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason of ensuring timely implementation of this project.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council