Label
ICT Cityworks
Information & Communications Technology
Anne Bennett (x1493)
Revised
Title
Authorizing the mayor to enter into a four-year contract with Azteca, Inc, for the maintenance of the ELA for Cityworks PLL/AMS software, a GIS-Centric Control Computerized Maintenance System; waiving the competitive bid requirements of TMC Chapter 187; authorizing the expenditure of funds from the Information and Communications Technology Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance authorizes the expenditure of funds for the maintenance of an enterprise license agreement (ELA) & entitlement for use & support of the AMS & PLL modules for Cityworks, a GIS-Centric Computerized Maintenance System (CMMS) developed by Azteca Systems, Inc., by the Department of Information & Communications Technology. The Cityworks software resides on the GIS platform and has the ability to track service requests, work orders, storeroom, licenses, and inspections, which relate to assets and service requests throughout the city. The software was used by DPU originally, but has grown to include a majority of city divisions and is also tied to SeeClickFix. The fiscal impact of this ordinance is as follows:
- The amount of funds requested:
$175,000 04/01/2020 - 03/31/2021
$220,000 04/01/2021 - 03/31/2022
$260,000 04/01/2022 - 03/31/2023
$260,000 04/01/2023 - 03/31/2024
- The expenditure budget line item: 7084-17500-1144005SWMAIN
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no)?: yes
- Is this a capital project (yes/no)? no
- If yes, is it new or existing (new/existing)? n/a
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) no
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the annual expenditure of an amount not to exceed $260,000 is authorized from the Information & Communications Technology Fund Account Code 7084-17500- 1144005SWMAIN for the use entitlement and the maintenance of the ELA for Cityworks PLL/AMS software over the life of the contract. Future expenditures will depend upon the availability of funds approved by City Council.
SECTION 2. That this Council finds it in the best interest of the City to waive competitive bidding requirements of TMC Section 187 for the reason that Azteca, Inc. is the sole-source provider of the Cityworks PLL/AMS software and utilizing a new software provider would be cost prohibitive given the City’s historical investment in the Cityworks software
SECTION 3. That the mayor is authorized to enter into a four-year contract with Azteca, Inc. for purchase of the Enterprise License Agreement for Cityworks software upon such terms and conditions deemed proper and requisite according to the Directors of Law and ICT.
SECTION 4. That the Finance Director is authorized to issue his warrant or warrants against the above-mentioned Account Code in payment of obligations authorized above in an amount not to exceed $260,000 annually upon presentation of proper voucher or vouchers.
SECTION 5. That this Ordinance is declared an emergency measure and shall take effect from and after its passage. The reason for the emergency lies in the fact that this Ordinance is necessary for the immediate preservation of the public peace, health, safety, and property, and for the further reason that this Ordinance must immediately be effective in order to upgrade and maintain the city’s asset management and inventory systems.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council