Label
DPU04162019Monthlybilling
Utilities Administration
Ed Moore (x1845)
Revised
Title
Authorizing the mayor to enter into an agreement for professional information technology services to convert from quarterly billing to monthly billing in the Division of Utilities Administration; waiving competitive bid requirements of TMC Chapter 187; authorizing the appropriation and expenditure of $110,574 from the Water Replacement Fund, $142,937 from the Sewer Replacement Fund and $16,182 from the Storm Water Utility Replacement Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The Division of Utilities Administration currently utilizes the SAP billing system to invoice residential customers on a quarterly cycle. By waiving the competitive bidding requirements of the TMC 187, this ordinance authorized the city to enter into a professional services agreement with Utegration LLC to revise the programming design to allow for monthly billing. It would allow for a timely turn around so that the fourth quarter bills would be monthly for residents. All increased processing costs are included in the 2019 Operating Budget.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an agreement for professional information technology services to convert from quarterly billing to monthly billing in the Division of Utilities Administration.
SECTION 2. That this Council finds it in the best interest of the city to waive the competitive bid requirements of TMC Chapter 187 for the reason that Utegration LLC currently provide post-production support for the DPU SAP system and has the knowledge to facilitate timeline requirements in a cost efficient manner.
SECTION 3. That an appropriation in an amount not to exceed $110,574 is authorized from the unappropriated balance of the Water Replacement Fund to Account Code 6063-31000-4UC1119STDSTD; an appropriation in an amount not to exceed $142,937 is authorized from the unappropriated balance of the Sewer Replacement Fund to Account Code 6073-31000-4UC1119STDSTD; and an appropriation in an amount not to exceed $16,182 is authorized from the unappropriated balance of the Storm Water Utility Replacement Fund to Account Code 607D-31000-4UC1119STDSTD for professional information technology services to convert from quarterly billing to monthly billing; and authorizing expenditure of same.
SECTION 4. That the disappropriation of any remaining budget to fund balance at project closeout is authorized.
SECTION 5. That the director of finance is authorized to issue warrant or warrants against the above listed account codes in an amount not to exceed that authorized above in payment of the obligations incurred pursuant to the agreements authorized in Section 1 upon presentation of proper voucher or vouchers.
SECTION 6. That this ordinance is declared to be an emergency measure and shall take effect and be in force immediately from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property and for the further reason to satisfy the emergent need to convert to monthly billing.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council