Label
Council President Cherry
Title
Authorizing the disappropriation of $37,745 from the Capital Improvement Fund; authorizing the appropriation of same in the Capital Improvement fund for the purchase of audio/visual system equipment and installation; authorizing the expenditure of $144,300 from the Capital Improvement Fund for the purchase of audio/visual system equipment and installation for Toledo City Council Chambers; authorizing the Mayor to enter into contracts; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
Toledo City Council’s current Altec Lansing audio system is outdated and cumbersome for council members as well as the community at large. Toledo City Council is also without an integrated video system. The intention of this initiative is to create a forward-thinking audio/video system that not only serves as an advantage to reaching and interacting with the public we serve, but also, modernizes Toledo City Council’s communications and advances the efficiency in which it’s delivered. A Request for Proposals was issued on October 26, 2018. Four proposals were received, and it is recommended that a contract be awarded to Westfield Technologies as the lowest and best proposal.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to execute a contract with Westfield Technologies for the purchase of audio/visual system equipment and installation for Toledo City Council Chambers. Said contracts shall contain such terms and conditions as the Mayor may deem requisite and proper and shall be subject to approval by the Director of Law.
SECTION 2. That the sum of $37,745 is disappropriated from the Capital Improvement Fund account code 5040-10100-8CP1512SYLVAN and appropriation of same is authorized to the Capital Improvement Fund account code 5040-10100-8CP1808COMPTR.
SECTION 3. That expenditure of an amount not to exceed $144,300 is authorized from the Capital Improvement Fund account code 5040-10100-8CP1808COMPTR for the purchase of audio/visual system equipment and installation for Toledo City Council Chambers.
SECTION 4. That the Director of Finance is authorized to issue warrant or warrants against the account code identified in Section 3, in an amount not to exceed $144,300 in payment of the obligations incurred pursuant to the above authorized contracts upon presentation of the proper voucher or vouchers.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that this Ordinance must be immediately effective in order to expedite the project.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council