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File #: O-066-19    Version: Name:
Type: Ordinance Status: Approved
File created: 1/22/2019 In control: Public Utilities Department
On agenda: 2/5/2019 Final action: 2/5/2019
Title: Authorizing the mayor to enter into cooperative grant agreements with and accept financial assistance from the State of Ohio Department of Transportation (ODOT) for multiple construction projects; authorizing the acceptance, deposit, appropriation and expenditure of grant proceeds in the Capital Improvement Fund in an amount not to exceed $9,972,787; authorizing the mayor to execute all necessary documentation for the grants; authorizing the mayor to accept bids and award contracts related to the construction; and declaring an emergency.
Attachments: 1. Audio: Agenda Review 1/29/2019

Label

DPU020519ODOTGrants

Engineering Services

Timothy Grosjean (x1344)

Revised

 

Title

Authorizing the mayor to enter into cooperative grant agreements with and accept financial assistance from the State of Ohio Department of Transportation (ODOT) for multiple construction projects; authorizing the acceptance, deposit, appropriation and expenditure of grant proceeds in the Capital Improvement Fund in an amount not to exceed $9,972,787; authorizing the mayor to execute all necessary documentation for the grants; authorizing the mayor to accept bids and award contracts related to the construction; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

The Division of Engineering Services has been working closely with TMACOG and ODOT to secure grant funding through multiple funding programs for multiple projects.  All amounts are grant dollars and are assigned to specific projects as follows:

 

A maximum of $400,000 has been allocated by ODOT through the TMACOG TIP for a resurfacing project; Bancroft Street from I-475 to Holland-Sylvania. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget. 

 

A maximum of $1,975,592 has been allocated by ODOT through the TMACOG TIP for a resurfacing project; Lagrange Street from Utica to Oakland. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget. 

 

A maximum of $1,549,944 has been allocated by ODOT through the TMACOG TIP for a reconstruction project; York Street from Front to the city limits. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget.

 

A maximum of $2,197,687 has been allocated by ODOT through the TMACOG TIP for a reconstruction project; Douglas Road from Laskey to Alexis. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget. 

 

A maximum of $400,000 has been allocated by ODOT through the TMACOG TIP for a reconstruction project; Central Avenue from Brigham to Buckeye. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget. 

 

A maximum of $2,839,200 has been allocated by ODOT through the ODOT Urban Paving Program for a roadway resurfacing project; State Route 184 (Alexis Road) from Jackman to Flanders. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget. 

 

A maximum of $610,364 has been allocated by ODOT through the TMACOG TIP for an enhancement project; Summit Street Enhancement from Lagrange to Chestnut. Matching funds will be provided through the Division of Engineering Services Matches and Planning budget. 

 

The matching funds will be proposed in the Division of Engineering Services 2019 Matches and Planning budget and the TIF budget that will be covered by separate ordinances.

 

Passage of this ordinance is required to enable the City of Toledo to accept outside funding for these projects and have it in place to help pay for these expenditures.

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

SECTION 1.                       That the mayor is authorized to enter into and execute cooperative agreements with and accept financial assistance from the State of Ohio Department of Transportation (ODOT) for various projects upon such terms and conditions shall be approved by the Director of Public Utilities and the Director of Law.

 

SECTION 2.                     That the mayor is authorized to accept and deposit grant proceeds from ODOT into the Capital Improvement Fund in an amount not to exceed $9,972,787 for the following projects:

 

SECTION 3.  That the sum of $9,972,787 is appropriated from the unappropriated grant proceeds of the Capital Improvement Fund into the account codes listed in Section 2 for the projects listed above; and the expenditure of same is authorized.

 

SECTION 4.   That the mayor is authorized to prepare plans and specifications and to accept bids and enter into contracts in an amount not to exceed $9,972,787 for the above projects including such items as labor, materials, construction testing, professional services, property appraisals, title work, negotiations, acquisition, and environmental contamination studies that are necessary to acquire additional rights-of-way. Contracts shall contain such terms and conditions as the mayor may deem requisite and proper and shall be subject to approval by the Director of Public Utilities and the Director of Law.

 

SECTION 5.  That the Finance Director is authorized to issue his warrant or warrants against the account codes identified in Section 2 in an amount not to exceed $9,972,787 in payment of the obligations incurred pursuant to the contracts authorized in Section 4 upon presentation of the proper voucher or vouchers.

 

SECTION 6.  That various adjustments and line item expenditures and transfers are authorized to comply with said contracts/agreements.

 

SECTION 7.                      That the disappropriation of any remaining budget to fund balance is authorized at project closeout.

 

                     SECTION 8.  That this ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage.  The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this ordinance must be immediately effective in order to facilitate the planning and construction of these projects.

 

                     Vote on emergency clause:  yeas _____, nays _____.

 

                     Passed:  _________________, as an emergency measure:  yeas _____, nays _____.

 

 

Attest:  ________________________                                              __________________________________

                            Clerk of Council                                                                           President of Council

 

                     

Approved:  _____________________                                          __________________________________

                                                                                                                                                                                                   Mayor

 

 

                     I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.

 

 

Attest:  ________________________

                    Clerk of Council