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File #: O-513-18    Version: 1 Name:
Type: Ordinance Status: Mayor's Office
File created: 11/19/2018 In control: Public Service Department
On agenda: 12/4/2018 Final action:
Title: Authorizing the Mayor to enter into the necessary contracts for capital equipment; authorizing the expenditure of $175,000 from the Expendable Demolition Trust Fund for the purchase of one (1) used 2008 McCloskey 621RE Trommel Screen for the Department of Public Service, Division of Streets, Bridges and Harbor; and declaring an emergency.
Attachments: 1. Bullet Points

Label

DPS SB&H COMPOST EQUIPMENT $175,000

Streets, Bridges & Harbor

Jeremy Mikolajczyk (x1537)

Paul M. Rasmusson (x7868)

 

Title

Authorizing the Mayor to enter into the necessary contracts for capital equipment; authorizing the expenditure of $175,000 from the Expendable Demolition Trust Fund for the purchase of one (1) used 2008 McCloskey 621RE Trommel Screen for the Department of Public Service, Division of Streets, Bridges and Harbor; and declaring an emergency.

 

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SUMMARY & BACKGROUND:

The Division of Streets, Bridges & Harbor demolished 467 structures in 2017 and 377 year-to-date for 2018. To complete the demolition lots, SB&H has been utilizing compost made from leaves collected city-wide each year. After the leaves are composted, foreign material, garbage, and/or debris are left in the material and it needs to be removed.  Currently, the compost piles are cleaned by hand or an operator utilizes a bulldozer to pick out garbage and debris after spreading. With the purchase of this machine, SB&H will have the capability of screening all foreign material out of the compost, and thus, leave a clean dirt-like material available for use on all city projects. This screen could also be utilized to blend compost with other materials in order to create a topsoil product, ultimately saving money and making more usable soil that would benefit the entire city. This screen is a more feasible option to accomplish this compost cleaning goal, versus purchasing a new machine, which would cost $350,000.

 

The purchase request will be from Maverick Environmental Equipment LLC, located in Alma, Michigan. Similar machines have been included as comparables and are listed below:

 

Equipment Comparables                                               Asking Price

2017 McCloskey 628 from Sherwood, Oregon                   $320,000

2008 McCloskey 733RE from Cuyahoga Heights, Ohio    $250,000

2014 McCloskey 516RE from Perrysburg, Ohio                $180,000

 

The necessary expenditure is budgeted and was anticipated.

 

The total amount to be expended in the above schedule is not to exceed $175,000.

 

Summary

NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

 

SECTION 1.  That an amount not to exceed $175,000 is authorized for expenditure from the Demolition Trust Fund, Account Code 2090-23100-5T12211STDSTD; and further authorizing the expenditure of said funds for the purchase of one (1) 2008 McCloskey 621RE Trommel Screen. Funds will be used from the following account lines:

540200 Machinery and Equipment          - $150,000

540220 Vehicles - Modified and Accrual - $25,000

 

SECTION 2.  That all competitive bidding be waived and allow purchasing from Maverick Environmental LLC.

 

SECTION 3.  That the Finance Director is authorized to draw his warrant or warrants against the Account Code listed in Section 1 upon presentation of properly approved voucher or vouchers in a total amount not to exceed $175,000.

 

SECTION 4.  That this Ordinance, being an emergency measure, shall take effect and be in force from and after its passage.  The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that the Ordinance must be immediately effective in order to ensure that the vehicular fleet is equipped in a fashion supportive of continuous daily City services to the community.

 

                     Vote on emergency clause:  yeas _____, nays _____.

 

                     Passed:  _________________, as an emergency measure:  yeas _____, nays _____.

 

 

Attest:  ________________________                                              __________________________________

                            Clerk of Council                                                                           President of Council

 

                     

Approved:  _____________________                                          __________________________________

                                                                                                                                                                                                   Mayor

 

 

                     I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.

 

 

Attest:  ________________________

                    Clerk of Council