Label
Case Management Software
Toledo Police Department
Lt. James Brown (x3203)
(Revised)
Title
Authorizing the mayor to enter into an agreement for a case management software system; authorizing the expenditure of an amount not to exceed $15,000 from the Operation Grants Fund for the development of the software system; authorizing the expenditure of an amount not to exceed $104,226 from the Law Enforcement Trust Fund for the remaining costs; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
A request for proposal was posted on Planet Bids for a new case management system. The proposed system integrates several disparate software applications and data bases. The winning bidder was Emprise Technologies, LLC located in Toledo, Ohio. This system will integrate all of our data sources and it will also enable detectives and officers to more readily share information and evidence. This software is scalable so that it can be expanded as needed.
The first year cost to build the system and associated license fees totals $119,226. A $15,000 Project Safe Neighborhood grant (2019-PS-PND-PSN-439) authorized by (Ord. 300-20) is being used to develop this software. The remaining cost of $104,226 is funded by Law Enforcement Trust Fund. The ongoing annual subscription and maintenance fee is $71,976 which will be subject to future appropriations.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $119,226.
- The expenditure budget line item: 2016-52000-3G20190STDSTD -$15,000
2090-52000-3T32302STDSLC-$104,226
- New revenue generated (operational revenue, grants, if any): $0
- Revenue budget line item (if any): NA
- Are funds budgeted in the current fiscal year (yes/no): Yes.
- Is this a capital project (yes/no)? No.
- If yes, is it new or existing (new/existing)? No.
- What section of the City's Strategic Plan does this support:
o Excellence in Basic Services (yes/no) Yes.
o Qu...
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