City of Toledo - File #: O-348-23

• File #: O-348-23
• Version: 2
• Type: Ordinance
• Status: Approved
• File created: 6/16/2023
• In control: Municipal Court
• On agenda: 6/27/2023
• Final action: 6/27/2023
• Title: Authorizing the Clerk of Toledo Municipal Court to enter into an agreement with FriendsOffice, LLC for the purchase of case file folders for $70,010; authorizing the expenditure of $70,010 from the General Fund; and declaring an emergency.

Date	Ver.	Action By	Action	Result
6/27/2023	1	City Council	amend	Pass
6/27/2023	1	City Council	Suspension	Pass
6/27/2023	1	City Council	Emergency	Pass
6/27/2023	1	City Council	Passage	Pass

Label
FriendsOffice, LLC File Folder Purchase Agreement
Toledo Municipal Court
A. Huguelet (x1011)

Title
Authorizing the Clerk of Toledo Municipal Court to enter into an agreement with FriendsOffice, LLC for the purchase of case file folders for $70,010; authorizing the expenditure of $70,010 from the General Fund; and declaring an emergency.

Body
SUMMARY & BACKGROUND:
In 2021, the Toledo Municipal Court Clerk's Office processed 47,664 cases. Each case is assigned an individual file folder for all documents associated with that case. File folders are necessary for efficient recordkeeping and case processing.

The Clerk of Toledo Municipal Court solicited bids for the bulk printing of Case File Folders and Case File Inserts. The bid from FriendsOffice, LLC met the Clerk's specifications and was selected. The total bid price was $70,010.

Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:

SECTION 1. That the Clerk of Toledo Municipal Court is authorized to enter into a one (1) year agreement, with FriendsOffice, LLC for the purchase of 36,500 Case File Folders and for a total of $70,010, upon terms and conditions acceptable to the Director of Law.

SECTION 2. That an amount not to exceed $70,010 is authorized for expenditure from the General Fund Account Code 1001-10900-3376001STDSTD for the purchase of case file folders and inserts. This will be a one-time expenditure with periodic delivery upon request of the Clerk.

SECTION 3. That the Finance Director is authorized to draw his warrant or warrants against the above-mentioned Account Code in amounts not to exceed $70,010 in payment of the obligations upon presentation of proper voucher or vouchers.

SECTION 4. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public ...