Label
Office 365 license and subscription activities
Department of Information Technology
Anne Bennett (1493)
Revised
Title
Authorizing the mayor to enter into agreements for services and subscriptions to support a city-wide transition from perpetual use Microsoft Exchange email and Microsoft Office Suite to Microsoft Office 365 (O365) Software as a Service (SaaS); authorizing the expenditure of an amount not to exceed $2,375,000, subject to annual appropriations, for licenses over a five-year period; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The existing Microsoft Exchange email system is outdated and presents security vulnerabilities. The current Microsoft email offering, Office 365 (O365), is delivered in a SaaS model and includes entitlements to the full suite of Microsoft Office products (Outlook, Word, Excel, PowerPoint, etc.) along with other messaging and collaboration tools such as Teams, and One-Drive.
Microsoft offers various license types dependent upon the end user software requirements and the Department of IT will utilize an enterprise agreement which provides options to purchase appropriate license types for end users which meet the users software and cost requirements.
The Department of IT is requesting five-year Microsoft Office 365 subscription costs for up to 2600 employees. Total costs are not to exceed $2,375,000 and subject to annual appropriation for appropriate license subscriptions.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into agreements using cooperative purchasing or state-term contracts for the purchase of all necessary services related to O365 subscription activities.
SECTION 2. That the expenditure of an amount not to exceed $2,375,000 is authorized from the Capital Improvement Fund Account Code 5040-17500-8CP2323MSFTOF for the purpose authorized in Section 1 with annual subscription payments a...
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