Label
DPU031621SCANNINGSERVICES
Engineering Services
Christy Soncrant (x2851)
Revised
Title
Authorizing the expenditure of an amount not to exceed $10,500 from the General Fund; authorizing the expenditure of an amount not to exceed $20,250 from the Street Construction Maintenance and Repair Fund; authorizing the expenditure of an amount not to exceed $51,750 from the Capital Improvement Fund; authorizing the expenditure of an amount not to exceed $22,500 from the Water Operating Fund; authorizing the expenditure of an amount not to exceed $34,500 from the Sewer Operating Fund; authorizing the expenditure of an amount not to exceed $10,500 from the Storm Water Utility Operating Fund; authorizing the mayor to enter into a contract for the purpose of procuring document scanning services; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The City of Toledo's Division of Engineering Services maintains a large number of documents such as roadway and waterline plans, street vacations, plat maps, storm and sanitary sewer records; and surveying field notes which are required to be maintained permanently per the City of Toledo Records Retention Schedule. These documents may be kept either in paper or electronic format. With the upcoming move to a smaller office space, it has become necessary to transfer these permanent records from paper format to an electronic format in order to conserve file space and maintain the integrity and preservation of the documents. The division is currently reviewing proposals from vendors authorized for these services under the State of Ohio state term contracts. This ordinance will authorize the expenditure and allow for the use of a state term contract for document scanning services. Funding for this expenditure is included in Engineering Services' 2021 operating budget.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $150,000
- The expenditure budget line item: 1001-35000-5651001STDSTD, 2...
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