Label
Procurement-to-Pay Consulting
Department of Finance
Melanie Campbell (x1252)/Natalie Bronaugh (x2696)
Title
Authorizing the expenditure of an amount not to exceed $50,000 from the General Fund for an assessment of the City's procure-to-pay process and recommendations for improvement; authorizing the Mayor to enter into a contract for said purpose; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This Ordinance authorizes the expenditure of funds to complete an assessment of the City's existing procurement and payables processes in order to identify areas for improvement and efficiencies as the City's procedures are updated to conform with recent changes to the Toledo Municipal Code Chapter 187 (Purchases and Supplies). This assessment will include narratives and process flows for existing processes, listing of risks and key controls, and report of issues, gaps, recommendations and best-practice enhancement opportunities.
A request for proposals was issued for strategy, planning and process improvement services in early 2024 and this assessment will be the first to be completed. Subsequent legislation will be forthcoming for implementation of recommendations or any additional process improvement projects.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That the expenditure of an amount not to exceed $50,000 is authorized from the General Fund Account Code 1001-14100-122001STDSTD for a procure to pay process assessment and recommendations for improvement.
SECTION 2. That the Mayor is authorized to enter into an agreement for the purpose authorized in Section 1, upon such terms and conditions as are deemed requisite and proper by the Director of Finance and the Director of Law.
SECTION 3. That the Finance Director is authorized to draw warrant or warrants against the above account code in an amount not to exceed $50,000 in payment of the above authorized obligations upon presentation...
Click here for full text