Label
FriendsOffice, LLC File Folder Purchase Agreement
Toledo Municipal Court
V. Bowman-English (x1780)
A. Huguelet (x1011)
Title
Authorizing the Clerk of Toledo Municipal Court to enter into an agreement with FriendsOffice, LLC for the purchase of case file folders for $79,947.27; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
In 2019, the Toledo Municipal Court Clerk’s Office processed 61,500 cases. Each case is assigned an individual file folder for all documents associated with that case. File folders are necessary for efficient recordkeeping and case processing.
The Clerk of Toledo Municipal Court solicited bids for the bulk printing of Case File Folders and Case File Inserts. The bid from FriendsOffice, LLC met the Clerk’s specifications and was selected. The total bid price was $79,947.27.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Clerk of Toledo Municipal Court is authorized to enter into a one (1) year agreement, with FriendsOffice, LLC for the purchase of 105,000 Case File Folders and 72,000 Case File Inserts for a total of $79,947.27.
SECTION 2. That an amount not to exceed $79,947.27 is authorized for expenditure from Account Code: Outside Printing 521600 - 1001/10900/3376001STDSTD for the purchase of case file folders and inserts. This will be a one-time expenditure with periodic delivery upon request of the Clerk. The Agreement shall contain terms and conditions deemed proper and requisite according to the Director of Law.
SECTION 3. That the Finance Director is authorized to draw his warrant or warrants against the above mentioned Account Code in amounts not to exceed $79,947.27in payment of the obligations upon presentation of proper voucher or vouchers.
SECTION 4. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that the Ordinance must be immediately effective in order to provide necessary records management for the efficient and effective operation of the Toledo Municipal Court Clerk’s Office.
Vote on emergency clause: yeas 12, nays 0.
Passed: February 25, 2020, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: March 2, 2020
Wade Kapszukiewicz
Mayor