Label
DPU091521DEBTFOREGIVENESSCHANGES
Utilities Administration
Cindy Geronimo (x2363)
Title
Authorizing the mayor to enter into an agreement with Deloitte Consulting, LLP to design and configure the utility billing system necessary to implement the debt forgiveness program authorized by council in ordinance 389-21; authorizing the expenditure in an amount not to exceed $18,650 from the Utility Administrative Services Fund waiving competitive bid requirements of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The Division of Utilities Administration currently has a contract with Deloitte Consulting, LLP (Deloitte) for the Application Maintenance Services (AMS) for our billing system. The services were previously bid and awarded as authorized in Ordinance 475-20. The addition of this scope of work would exceed the annual contract amount authorized in ordinance 475-20, making this legislation necessary to design and configure the billing system in order to be able to implement the debt forgiveness program as authorized by City Council in ordinance 387-21 in the time frame established via that Ordinance. By waiving the competitive bidding requirements of the TMC 187, this ordinance authorizes the city to enter into a supplemental agreement with Deloitte Consulting LLP to design and configure the billing system.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: n/a
- The expenditure budget line item: 6078-31000-4000524STDSTD
- New revenue generated (operational revenue, grants, if any): n/a
- Revenue budget line item (if any): n/a
- Are funds budgeted in the current fiscal year (yes/no)? yes
- Is this a capital project (yes/no)? n/a
- If yes, is it new or existing (new/existing)?
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an agreement with Deloitte Consulting, LLP for the purpose of designing and configuring the utility billing system to implement the debt forgiveness program.
SECTION 2. That an expenditure of an amount not to exceed $18,650 is authorized from the Utility Administrative Services Fund, Account Code 6078-31000-4000524STDSTD, for the services listed in Section 1.
SECTION 3. That this City Council finds it in the best interests of the city to waive the competitive bid requirements of TMC Chapter 187 for the reasons that Deloitte Consulting LLP currently provides post-production support for the DPU SAP system and is in a position to complete the necessary system design and configuration in time to meet the October 1, 2021 start date for the debt forgiveness program authorized by council in ordinance 475-20. Utilization of Deloitte, will also reduce costs associated with the work due to their existing knowledge of the utility billing system they have acquired through their work on the AMS contract.
SECTION 4. That the Director of Finance is authorized to issue warrant or warrants against the above listed account codes in an amount not to exceed that authorized above in payment of the obligations incurred pursuant to the agreement authorized in Section 1 upon presentation of proper voucher or vouchers.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall take effect and be in force immediately from and after its passage. The reason for the emergency lies in the fact that this Ordinance is necessary for the immediate preservation of the public peace, health, safety and property and for the further reason to satisfy the emergent need to offer debt forgiveness/affordability initiatives to our customers.
Vote on emergency clause: yeas 12, nays 0.
Passed: September 15, 2021, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: September 15, 2021
Wade Kapszukiewicz
Mayor