Label
DPU042120TRIMBLER12
Engineering Services
Christy Soncrant (x2851)
(Revised)
Title
Authorizing the mayor to enter into an agreement for the purchase of one (1) Trimble R12 Survey System from Precision Laser & Instrument, Inc.; waiving competitive procurement provisions of the TMC Chapter 187; authorizing the expenditure of an amount not to exceed $15,050 from the Capital Improvement Program Fund for the purchase of one (1) Trimble R12 Survey System; authorizing the expenditure of an amount not to exceed $6,065 from the Water Operating Fund for the purchase of one (1) Trimble R12 Survey System; authorizing the expenditure of an amount not to exceed $2,670 from the Storm Water Utility Operating Fund for the purchase of one (1) Trimble R12 Survey System; authorizing the expenditure of an amount not to exceed $1,215 from the Sewer Operating Fund for the purchase of one (1) Trimble R12 Survey System; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The Total Station Survey Robotic System purchased in 2012 needs to be replaced since it can no longer be repaired. The Trimble R12 has the ability to track three times the satellites as the current survey system along with the ability to connect to satellites in dense and wooded areas, which will allow surveys to be completed expediently, and with more accuracy. This system is available through Precision Laser and Instrument, Inc., which is a proprietary seller of Trimble products in the Toledo area. This legislation will authorize the replacement of the obsolete equipment.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $25,000
- The expenditure budget line item: 5040-35000-8C35000PROSUP, 5040-35000-8C35000PRSUP2, 6060-35000-4000512STDSTD, 607A-35000-4000552STDSTD, 6070-35000-4000508STDSTD
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no)?: yes
- Is this a capital project (yes/no)? no
- If yes, is it new or existing (new/existing)? N/A
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) no
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) no
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an agreement with Precision Laser & Instrument, Inc. for the purchase of one (1) Trimble R12 Survey System upon such terms and conditions as the mayor may deem requisite and proper, subject to approval by the Department of Law and the Director of Public Utilities.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive procurement provisions of TMC Chapter 187 for the reason that the Trimble R12 Survey System has exclusive compatibility with existing software programs being used by the city and Precision Laser & Instrument, Inc. is the sole source provider for the Trimble R12 system.
SECTION 3. That an amount not to exceed $15,050 is authorized for expenditure from the Capital Improvement Fund, Account Code 5040-35000-8C35000PROSUP, for the purchase of one (1) Trimble R12 Survey System.
SECTION 4. That an amount not to exceed $6,065 is authorized for expenditure from the Water Operating Fund, Account Code 6060-35000-4000512STDSTD, for the purchase of one (1) Trimble R12 Survey System.
SECTION 5. That an amount not to exceed $2,670 is authorized for expenditure from the Storm Water Utility Operating Fund, Account Code 607A-35000-4000552STDSTD, for the purchase of one (1) Trimble R12 Survey System.
SECTION 6. That an amount not to exceed $1,215 is authorized for expenditure from the Sewer Operating Fund, Account Code 6070-35000-4000508STDSTD, for the purchase of one (1) Trimble R12 System.
SECTION 7. That the Director of Finance is authorized to issue his warrant or warrants against the account codes listed above in an amount not to exceed $25,000 in payment of the above authorized obligations upon presentation of the proper voucher or vouchers.
SECTION 8. That the disappropriation of any remaining budget to fund balance is authorized at project closeout.
SECTION 9. That this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this ordinance must be immediately effective in order to permit the expedient purchase of one (1) Trimble R12 Survey Systems.
Vote on emergency clause: yeas _____, nays _____.
Passed: ______________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council _____________________.
Attest: ________________________
Clerk of Council