Label
Procure-to-Pay Consulting
Department of Finance
Melanie Campbell (x1252)/Natalie Bronaugh (x2696)
Revised
Title
Authorizing the expenditure of an amount not to exceed $99,000 from the General Fund and the Utility Administrative Services Fund for the implementation of procurement strategies that improve overall function; authorizing the Mayor to enter into a contract for said purpose; waiving the competitive bidding requirements of Toledo Municipal Code Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This Ordinance authorizes the expenditure of funds for the implementation of research-based procurement strategies, and to continue analyzing best practices surrounding the City’s existing procurement and payables processes and policies.
The initial assessment was conducted by the consulting firm, Rehmann Robson, LLC, in which observations and recommendations were made to improve processes. The Finance Department has identified five recommendations for implementation in Q1 of 2026. The next phase of the procure-to-pay implementation is to focus on the strategic elements of procurement to improve overall function.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That the expenditure of an amount not to exceed $99,000 is authorized from the General Fund Account Code 1001-14100-122001STDSTD and the Utility Administrative Services Fund 6078-31000-4000524STDSTD for the implementation of procurement strategies that will improve the overall function.
SECTION 2. That the Mayor is authorized to enter into an agreement for the purpose authorized in Section 1, upon such terms and conditions as are deemed requisite and proper by the Director of Finance and the Director of Law.
SECTION 3. That this Council finds and determines it is in the best interest of the City to waive the bidding requirements of TMC Chapter 187 for the reason that Government Finance Officers Association (GFOA) specializes in identifying best practices around policies and procedures that contribute to improved government management.
SECTION 4. That the Finance Director is authorized to draw warrant or warrants against the above Account Code in an amount not to exceed $99,000 in payment of the above authorized obligations upon presentation of the proper voucher or vouchers.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this ordinance must be immediately effective in order to timely implement strategies to improve the overall function of procurement.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council