File #: O-149-24    Version: 1 Name:
Type: Ordinance Status: Approved
File created: 3/28/2024 In control: Municipal Court
On agenda: 4/10/2024 Final action: 4/10/2024
Title: Authorizing the Clerk of Toledo Municipal Court to enter into an agreement with FriendsOffice, LLC for the purchase of case file folders for $103,172.50; and declaring an emergency.
Attachments: 1. Video: City Council 4/10/2024

 

Label

FriendsOffice, LLC File Folder Purchase Agreement

Toledo Municipal Court

A. Huguelet (x1011)

 

Title

Authorizing the Clerk of Toledo Municipal Court to enter into an agreement with FriendsOffice, LLC for the purchase of case file folders for $103,172.50; and declaring an emergency.

 

Body

SUMMARY & BACKGROUND:

In 2023, the Toledo Municipal Court Clerk’s Office processed 50,592 cases.  Each case is assigned an individual file folder for all documents associated with that case. File folders are necessary for efficient recordkeeping and case processing. 

The Clerk of Toledo Municipal Court solicited bids for the bulk printing of Case File Folders and Case File Inserts. The bid from FriendsOffice, LLC met the Clerk’s specifications and was selected.  The total bid price was $103,172.50.

 

Summary

NOW THEREFORE Be it ordained by the Council of the City of Toledo:

 

SECTION 1.                     That the Clerk of Toledo Municipal Court is authorized to enter into a one (1) year agreement, with FriendsOffice, LLC for the purchase of 46,750 Case File Folders and for a total of $103,172.50.

 

SECTION 2.                     That an amount not to exceed $103,172.50 is authorized for expenditure from Account Code: Outside Printing 521600 - 1001/10900/3376001STDSTD for the purchase of case file folders and inserts. This will be a one-time expenditure with periodic delivery upon request of the Clerk.  The Agreement shall contain terms and conditions deemed proper and requisite according to the Director of Law.

 

SECTION 3. That the Finance Director is authorized to draw his warrant or warrants against the above mentioned Account Code in amounts not to exceed $103,172.50 in payment of the obligations upon presentation of proper voucher or vouchers.

 

SECTION 4.                      That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage.  The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that the Ordinance must be immediately effective in order to provide necessary records management for the efficient and effective operation of the Toledo Municipal Court Clerk’s Office.

 

Vote on emergency clause:  yeas 11, nays 0.

 

Passed:  April 10, 2024, as an emergency measure:  yeas 11, nays 0.

 

Attest:                                          

Julie A. Gibbons                                          Carrie Hartman

Clerk of Council                                          President of Council

 

Approved:                                                               April 11, 2024

                                                                                    Wade Kapszukiewicz

                                                                                    Mayor