Label
DPU120120PROFESSIONALCONSTRUCTIONMANAGEMENT
Utilities Administration/Water Distribution
D. Stephens (x1006)
(Revised)
Title
Authorizing the appropriation and expenditure of $715,000 from the Water Replacement Fund and $715,000 from the Sewer Replacement Fund; authorizing the mayor to enter into a contract agreement with the DLZ Ohio, Inc. for Professional Program Management Services, and other necessary work and tasks related to the implementation of the Automatic Metering Infrastructure (AMI) and Leak Detection System; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance authorizes the mayor to enter into an agreement with DLZ Ohio, Inc. for Professional Program Management Services and other necessary work related to the implementation of the Automatic Metering Infrastructure (AMI) and Leak Detection System authorized in Ord 364-20. The ordinance also authorizes the appropriation and expenditure of $715,000 from the Water Replacement Fund and $715,000 from the Sewer Replacement Fund for this same purpose. The Department of Public Utilities (DPU) has determined that it does not have the internal resources and specific expertise to effectively manage the AMI implementation project being performed by Johnson Controls, Inc. (JCI). It is critical for the successful implementation of the AMI project that DPU have an experienced subject matter expert with the resources available to manage and monitor the project on its behalf.
DPU sent out a request for proposals in accordance with the competitive procurement procedure provisions of TMC Chapter 187, receiving 5 proposals. Proposals were reviewed and interviews were held with the two firms with the highest rated proposals. Ultimately, DLZ Ohio, Inc. was selected as the most qualified to meet DPU’s needs related to managing the AMI implementation program. This ordinance provides the funding for professional services that include but are not limited to coordination between DPU and JCI, oversight, technical input, verification, and reporting of master program scheduling, project scheduling, budget monitoring, billing issues, IT infrastructure improvements, as well as public relations, internal and customer communications, and field investigation as required.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $1,430,000
- The expenditure budget line item: 6063-34000-4UC1918STDSTD
6073-34000-4UC1918STDSTD
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no)?: no
- Is this a capital project (yes/no)?: yes
- If yes, is it new or existing (new/existing)?: new
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) yes
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an agreement for professional program management and other work and tasks relating to the full implementation of the AMI and Leak Detection System Project under such terms and conditions are deemed acceptable by the Director of Public Utilities and the Director of Law.
SECTION 2. That an amount not to exceed $715,000 is appropriated from the unappropriated balance of the Water Replacement Fund, Account Code 6063-34000-4UC1918STDSTD, and an amount not to exceed $715,000 is appropriated from the unappropriated balance of the Sewer Replacement Fund, Account Code 6073-34000-4UC1918STDSTD, for professional program management and other work and tasks necessary relating to the full implementation of the AMI and Leak Detection System Project.
SECTION 3. That the Finance Director is authorized to issue her warrant or warrants against the account code identified in Section 2 in an amount not to exceed $1,430,000 in payment of the obligations incurred pursuant to the contract authorized in Section 1 upon presentation of the proper voucher or vouchers.
SECTION 4. That the disappropriation of any remaining budget to fund balance is authorized at project closeout.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this ordinance must be immediately effective in order to ensure the program manager is in place to manage the AMI and Leak Detection System implementation contract on behalf of DPU.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council