Label
DPU011420ODOTGRANTS
Engineering Services
Timothy Grosjean (x1344)
Title
Authorizing the mayor to enter into cooperative grant agreements with and accept financial assistance from the State of Ohio Department of Transportation (ODOT) for multiple construction projects; authorizing the acceptance, deposit, appropriation and expenditure of grant proceeds into the Capital Improvement Program Fund in an amount not to exceed $9,247,920; authorizing the mayor to execute all necessary documentation for the grants; authorizing the mayor to accept bids and award contracts related to the construction; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The Division of Engineering Services has been working closely with TMACOG and ODOT to secure grant funding through multiple funding programs for multiple projects. All amounts are grant dollars and are assigned to specific projects as follows:
A maximum of $1,829,280 has been allocated by ODOT through the TMACOG TIP for a reclamation project; Wenz Road from Angola to Hill. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget.
A maximum of $1,418,400 has been allocated by ODOT through the TMACOG TIP for a bike trail paving project; The Chessie Circle Trail from Bowman Park to University Hills. Matching funds will be provided through the Division of Engineering Services Matches and Planning budget.
A maximum of $400,000 has been allocated by ODOT through the TMACOG TIP for a resurfacing project; Holland-Sylvania Road to the city limits. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget.
A maximum of $1,479,200 has been allocated by ODOT through the TMACOG TIP for a resurfacing/cycle track project; Jefferson Avenue from Summit to Collingwood. Matching funds will be provided through the Division of Engineering Services Matches and Planning budget.
A maximum of $1,821,040 has been allocated by ODOT through the TMACOG TIP for a reconstruction project; Bennett Road from Laskey to Alexis. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget.
A maximum of $700,000 has been allocated by ODOT through the ODOT Urban Paving Program for a roadway resurfacing project; State Route 2 (Airport Highway) from South to Byrne. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget.
A maximum of $1,600,000 has been allocated by ODOT through the ODOT Urban Paving Program for a roadway resurfacing project; State Route 246 (Dorr Street) from Reynolds to Byrne. Matching funds will be provided through the Ohio Public Works Commission (OPWC) and the Division of Engineering Services Matches and Planning budget.
The matching funds will be proposed in the Division of Engineering Services 2021 Matches and Planning budget.
Passage of this ordinance is required to enable the City of Toledo to accept outside funding for these projects and have it in place to help pay for these expenditures.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: none
- The expenditure budget line item: 540G-35000-8GA7500STDSTD, 540G-35000-8GA7510STDSTD, 540G-35000-8GA7520STDSTD, 540G-35000-8GA7530STDSTD, 540G-35000-8GA7540STDSTD, 540G-35000-8GA7550STDSTD, 540G-35000-8GA7560STDSTD
- New revenue generated (operational revenue, grants, if any): $9,247,920
- Revenue budget line item (if any): 540G-35000-8GA7500STDSTD, 540G-35000-8GA7510STDSTD, 540G-35000-8GA7520STDSTD, 540G-35000-8GA7530STDSTD, 540G-35000-8GA7540STDSTD, 540G-35000-8GA7550STDSTD, 540G-35000-8GA7560STDSTD
- Are funds budgeted in the current fiscal year (yes/no)?: no
- Is this a capital project (yes/no)? yes
- If yes, is it new or existing (new/existing)? new
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) no
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) no
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into and execute cooperative agreements with and accept financial assistance from the State of Ohio Department of Transportation (ODOT) for various projects upon such terms and conditions shall be approved by the Director of Public Utilities and the Director of Law.
SECTION 2. That the mayor is authorized to accept and deposit grant proceeds from ODOT into the Capital Improvements Grant Fund in an amount not to exceed $9,247,920 for the following projects:
|
Project |
PID# |
Account Code |
Amount |
|
Wenz - Angola to Hill |
104417 |
540G-35000-8GA7500STDSTD |
$1,829,280 |
|
Chessie Circle Trail-Bowman Park to University Hills |
103417 |
540G-35000-8GA7510STDSTD |
$1,418,400 |
|
Holland Sylvania-Bancroft to City Limits |
104487 |
540G-35000-8GA7520STDSTD |
$ 400,000 |
|
Jefferson Cycle Track-Summit to Collingwood |
107485 |
540G-35000-8GA7530STDSTD |
$1,479,200 |
|
Bennett-Laskey to Alexis |
98909 |
540G-35000-8GA7540STDSTD |
$1,821,040 |
|
Airport Hwy-South to Byrne |
108793 |
540G-35000-8GA7550STDSTD |
$ 700,000 |
|
Dorr-Reynolds to Byrne |
108794 |
540G-35000-8GA7560STDSTD |
$1,600,000 |
Total $9,247,920
SECTION 3. That the sum of $9,247,920 is appropriated from the grant proceeds of the Capital Improvement Program Fund into the account codes listed in Section 2 for the projects listed above; and authorizing expenditure of same.
SECTION 4. That the mayor is authorized to prepare plans and specifications and to enter into contracts after accepting bids according to law in an amount not to exceed $9,247,920 for the projects including such items as labor, materials, construction testing, professional services, property appraisals, title work, negotiations, acquisition, and environmental contamination studies that are necessary to acquire additional rights-of-way. Contracts shall contain such terms and conditions as the mayor may deem requisite and proper and shall be subject to approval by the Director of Public Utilities and the Director of Law.
SECTION 5. That the Finance Director is authorized to issue his warrant or warrants against the account codes identified in Section 2 in an amount not to exceed $9,247,920 and to make necessary expenditures in payment of the obligations incurred pursuant to the contracts authorized in Section 4 upon presentation of the proper voucher or vouchers.
SECTION 6. That various adjustments and line item expenditures and transfers are authorized to comply with said contracts/agreements.
SECTION 7. That the disappropriation of any remaining budget to fund balance is authorized at project closeout.
SECTION 8. That this ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this ordinance must be immediately effective in order to facilitate the planning and construction of these projects.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________: yeas ______, nays ______.
Attest: ________________________ ______________________________
Clerk of Council President of Council
Approved: _____________________ ______________________________
Mayor