Label
DPU112619POSTPRODUCTIONSUPPORT
Utility Administration/ICT
Ed Moore (x1845), Anne Bennett (x1493)
Revised
Title
Authorizing an extension of the Utegration, Inc. post-production support agreement for the City’s SAP/DPU billing system through December 7, 2020 and extension of the Phoenix Business Inc. post-production support agreement for the City’s SAP/ERP financial system through December 7, 2020; authorizing an expenditure not to exceed $500,000; waiving competitive procurement provisions of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The city currently has agreements with Utegration, Inc. and Phoenix Business Inc. for SAP/DPU billing system support and for SAP/ERP finance system support. Both agreements will expire December 7, 2019. This ordinance requests authorization to extend both agreements through December 7, 2020. Funds have been included in the proposed budget for these expenditures.
The fiscal impact of this ordinance is as follows:
- The amount of funds requested: $500,000
- The expenditure budget line item: 6078-31000-4UC3613STDSTD and 1001-14700- 110ERP1STDSTD
- New revenue generated (operational revenue, grants, if any): n/a
- Revenue budget line item (if any): n/a
- Are funds budgeted in the current fiscal year (yes/no)?: yes
- Is this a capital project (yes/no)? no
- If yes, is it new or existing (new/existing)? n/a
- What section of the City’s Strategic Plan does this support:
o Excellence in Basic Services (yes/no) yes
o Quality Community Investment (Livable City, Development) (yes/no) yes
o Workplace Culture & Customer Service (yes/no) yes
o Environment (yes/no) no
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to extend the existing agreement with Utegration, Inc. through December 7, 2020 for post-production support of the SAP/DPU billing system and extend the existing agreement with Phoenix Business Inc. through December 7, 2020 for post-production support of the SAP/ERP financial system.
SECTION 2. That an amount not to exceed $400,000 is authorized for expenditure from the Utility Administrative Services Fund, Account Code 6078-31000-4UC3613STDSTD and an amount not to exceed $100,000 is authorized for expenditure from the General Fund, Account Code 1001-14700-110ERP1STDSTD subject to the availability and appropriation of funds, for the services listed in Section 1.
SECTION 3. That this Council finds it is in the best interest of the City to waive the competitive bid requirements of Toledo Municipal Code Chapter 187 for the reason for the existing support service firms are engaged in active projects for both the SAP/DPU billing system and the SAP/ERP finance system and continuing with these firms will provide continuity in support.
SECTION 4. That the Finance Director is authorized to issue his warrant or warrants against the account code identified in Section 2 above in an amount not to exceed $500,000 in payment of the above authorized obligations upon presentation of proper voucher or vouchers.
SECTION 5. That this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the public health, safety and property, and for the further reason that it must be immediately effective to provide continuity of support for the SAP/DPU billing system and the City SAP/ERP financial system.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council