Label
Legal Research
Dale R. Emch (x2384)
Department of Law
Revised
Title
Authorizing the Mayor to enter into a 36-month legal research subscription; authorizing the expenditure not to exceed $3,000 per month subject to annual appropriations; waiving the competitive bidding provisions of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
Since 2016, the Department of Law has subscribed to LexisNexis for electronic legal research capabilities. The current subscription expires on February 28, 2026. The Department of Law has received competitive bids from Westlaw and LexisNexis. The Department of Law has compared the proposals from the leading legal research service providers and has determined that LexisNexis offers the best research tool, Lexis+ AI Access, at the lowest price with a monthly subscription rate of $2,552 for first year; $2,680 for second year; and $2,814 for third year. In exchange for a 36-month commitment, LexisNexis, an Ohio Company, will provide electronic legal research systems to the Department of Law.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into a 36-month legal research subscription with LexisNexis, upon terms and conditions acceptable to the Director of Law.
SECTION 2. That, subject to future appropriations, the expenditure of an amount not to exceed $3,000 per month from the General Fund, Account Code 1001-12000-1145001STDSTD, is authorized for the legal research subscription.
SECTION 3. That this Council finds and determines it is in the best interest of the City to waive the competitive bidding provisions of TMC Chapter 187 for the reason that the City has conducted an informal bid solicitation, evaluation and selection process and has knowledge of and operational familiarity with all available vendor services.
SECTION 4. That the Director of Finance is authorized to draw the warrant or warrants to LexisNexis Corporation in an amount not to exceed $3,000 per month for 36 months from the above Account Code in payment of the authorized obligations upon presentation of proper vouchers.
SECTION 5. That this Ordinance being an emergency measure shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of public peace, health, safety and property and for the further reason that this ordinance must be immediately effective in order to preserve the pricing and continue access legal research services which is needed to ensure that the Department of Law remains able to best protect the City’s interests in legal matters.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council