Label
TDOT0412222022EQUIPMENTPURCHASE
Road & Bridge Maintenance
Jeremy Mikolajczyk (x1537)
Title
Authorizing the mayor to enter into contracts for the purchase of capital equipment; authorizing the expenditure of an amount not to exceed $411,000 from the Street Construction Maintenance and Repair Fund for the purchase of said capital equipment; waiving competitive procurement provisions of the TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The Division of Road and Bridge Maintenance is responsible for maintenance and repair of all streets and alleys within the City of Toledo. Guardrail maintenance has also become one of the top priorities of the division. To also help make our city right of ways look clean our division is working hard at cleaning and removing overgrowth from around city guardrails. By doing this it not only makes the right of way look clean but it also allows crews to have better access to maintain the guardrail. The purchase of one (1) Fecon FMX36EXC Mulcher will allow the division to safely remove overgrowth from around guardrail.
Also requesting the purchase of two (2) Case 580sn Backhoe Loaders that will be used primarily in the Utility Restoration program. These backhoe loaders will be replacing two (2) loaders that were purchased in 2008. It is the intent to trade in the old backhoe loaders for the new loaders.
Requesting the purchase of two (2) Eager Beaver 20XPT Trailers that will be used to transport the new backhoe loaders. By trailering the loaders, it is safer for the operator to get from job site to job site. This also reduces the maintenance and fuel costs of each backhoe loader.
Requesting the purchase of six (6) K&K Systems AT254896 Fold-n-Go 25-Lamp Arrow Boards. Arrow boards are used to set safe traffic patterns. The purchase of these arrow boards will be replacements to existing boards that have since been taken out of service due to damage or maintenance needs.
Requesting the purchase of three (3) new KM International 4-Ton Asphalt Hot Box Trailers. These asphalt hot box trailers will be replacements to older units in the division inventory. Asphalt hot box trailers are used year-round for the pothole patching program. In the winter months they help prevent the cold patch material from freezing and making it unable to use.
Lastly, requesting the purchase of one (1) KM International Crack Maintenance Equipment Trailer. This trailer is equipped with a rubber melting kettle, crack preparation tool and a rubber applicator kettle. This equipment will allow crews to have the necessary equipment on one trailer to repair pavement cracks on city streets.
This expenditure is included in the Division’s 2022 operating budget. All pricing is considered estimated and could change due to today’s economic condition.
|
Equipment |
Price Per Unit |
Quantity |
Total |
|
Fecon FMX36EXC Mulcher |
$19,750.00 |
1 |
$19,750.00 |
|
Case 580sn Backhoe |
$101,375.00 |
2 |
*$155,750.00 |
|
Eager Beaver 20XPT Trailer |
$26,496.50 |
2 |
$52,993.00 |
|
K&K Systems AT254896 Arrow Board |
$3,950.00 |
6 |
$23,700.00 |
|
KM International 4-Ton Hot Box |
$39,670.00 |
3 |
$119,010.00 |
|
Crack Maintenance Equipment |
$16,280.00 |
1 |
$16,280.00 |
*Backhoe loader total is after deduction of $47,000 in trade-in.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That this City Council finds it in the best interest of the City of Toledo to waive the competitive procurement provisions of TMC Chapter 187 for the purchase of one (1) Fecon FMX36EXC Mulcher, two (2) Case 580sn Backhoes, two (2) Eager Beaver 20XPT Trailers, six (6) K&K Systems AT254896 Arrow Boards, three (3) KM International 4-Ton Hot Boxes, and one (1) Crack Maintenance Equipment package for the reason that the use of State Term pricing and/or ODOT cooperative purchasing agreements will allow for the best possible pricing of equipment resulting in significant cost savings to the city.
SECTION 2. That an amount not to exceed $411,000 is authorized for expenditure from the Street Construction, Maintenance and Repair Fund, Account Code 2014-23100-2411001STDSTD for the purchase of said equipment for the Toledo Department of Transportation Division of Road & Bridge Maintenance.
SECTION 3. That the mayor is authorized to enter into a contract with Southeastern Equipment for the purchase of two (2) Case 580 Backhoe Loader, two (2) Eager Beaver 20XPT Trailers, three (3) KM International 4-Ton Hot Box Trailers, and one (1) KM International Crack Maintenance Equipment Trailer package using the ODOT cooperative purchasing process and/or State Term Schedule Pricing, allowing trade-in equipment, upon terms and conditions acceptable to the Directors of Law and Public Service.
SECTION 4. That the mayor is authorized to enter into a contract with Southeastern Equipment for the purchase of one (1) Fecon FMX36EXC Mulcher attachment upon terms and conditions acceptable to the Directors of Law and Public Service.
SECTION 5. That the mayor is authorized to enter into a contract with K&K Systems for the purchase of six (6) K&K Systems AT254896 Fold-n-Go 25-Lamp Arrow Boards using the ODOT cooperative purchasing process and or State Term Schedule Pricing upon terms and conditions acceptable to the Directors of Law and Public Service.
SECTION 6. That the Director of Finance is authorized to issue their warrant or warrants against the above listed account code in an amount not to exceed $411,000 in payment of the obligations incurred pursuant to the contracts authorized in Sections 3, 4, and 5 upon presentation of proper voucher or vouchers.
SECTION 7. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that this Ordinance must be immediately effective in order to expedite the purchase of necessary equipment for the 2022 maintenance season.
Vote on emergency clause: yeas 12, nays 0.
Passed: April 12, 2022, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: April 13, 2022
Wade Kapszukiewicz
Mayor