Label
UCaaS RFP Prep/ Selection Consulting
Department of Information Technology
Anne Bennett (x1493)
Revised
Title
Authorizing the Mayor to enter into an agreement with the The BAZ Group to assist with phase 2 of the telephony optimization and modernization project; authorizing the expenditure of $108,000 from the Information and Communications Technology Fund; waiving the competitive bidding requirements of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The City of Toledo needs to optimize and modernize its telecommunications systems and services to meet the following goals:
• Reduce current expenses.
• Implement future cost avoidance strategies.
• Reduce risk associated with unsupported telecommunication systems.
• Increase reliability with dynamic call center routing capabilities.
Phase 1 focused on carrier services optimization where phase 2 provides assistance with the selection of replacement telecommunications systems. Specific tasks include:
• Development of UCaaS requirements.
• Outline system support requirements.
• Review RFP prior to the solicitation of bids.
• Assist with response analysis and selection.
Summary
NOW THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into an agreement with The BAZ Group for phase 2 of the city’s telephony optimization and modernization project, upon terms and conditions acceptable to the Director of Information Technology and the Director of Law.
SECTION 2. That the expenditure of an amount not to exceed $108,000 is authorized from the Information and Communications Technology Fund Account Code 7084-17500-1144004ICTADM for the purposes identified in Section 1.
SECTION 3. That this Council finds and determines it is in the best interest of the city to waive the competitive bid requirements of TMC Chapter 187 for the reason that The BAZ Group has already performed a high-level telecommunications audit for the city, has produced savings, and as such, is the best suited to successfully perform this work.
SECTION 4. That the Director of Finance is authorized to issue warrants against the above-listed account code in an amount not to exceed $108,000 in payment of the obligations incurred pursuant to the agreement authorized in Section 1 upon presentation of proper voucher or vouchers.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall take effect and be in force immediately from and after its passage. This ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and will furthermore preserve and maintain security and compliance in the city’s current network environment.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council