Label
IT CIP Reallocation
Information Technology and Human Resources
Anne Bennett
Revised
Title
Authorizing the disappropriation of $171,000 from the Capital Improvement Fund; authorizing the appropriation and expenditure of $171,000 from the Capital Improvement Fund for the Human Capital Management (HCM) project for data management, data retention and associated security work related to data; authorizing the Mayor to execute necessary agreements; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The City’s Human Resource and Information Technology departments are actively working on launching new Human Capital Management software citywide, as approved by Ordinance 628-24. As part of the implementation of new software, the administration of existing data needs to be closely managed. All data must be assessed through federal, state, and local requirements, as well as business operational needs.
Some data management will be handled internally by City staff, but the criticality of properly exporting, transforming, storing and importing data into the new system is best handled by subject matter experts. Funding for this project will come from the reappropriation of funds originally approved for the CRM project.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That $171,000 is authorized for disappropriation from the Capital Improvement Fund CRM project Account Code 5040-17500-8CP2322311001.
SECTION 2. That the appropriation of $171,000 is authorized from the unappropriated balance of the Capital Improvement Fund to Account Code 5040-17500-8CP2432HCMPRO and the expenditure of same is authorized for the HCM project for data management, data retention and associated security work related to data.
SECTION 3. That the Mayor is authorized to accept bids and enter into agreements or enter into amended agreements with existing providers for the purpose authorized in Section 2, upon terms and conditions acceptable to the Director of Information Technology, the Director of Human Resources and the Director of Law.
SECTION 4. That the Director of Finance is authorized to draw warrant or warrants against the above Account Code in payment of the above authorized obligations in an amount not to exceed $171,000 upon presentation of the proper voucher or vouchers.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that the same is necessary for the immediate preservation of the public peace, health, safety and property and for the further reason that this Ordinance must be immediately effective to implement city-wide software in a timely manner.
Vote on emergency clause: yeas 11, nays 0.
Passed: June 17, 2025, as an emergency measure: yeas 8, nays 3.
Attest:
Julie A. Gibbons Carrie Hartman
Clerk of Council President of Council
Approved: June 23, 2025
Wade Kapszukiewicz
Mayor