Label
Sophos Anti-Virus Software
Department of Information Technology
Anne Bennett (x1493)
Revised
Title
Amending ordinance 237-23 for the purchase of anti-virus software; and declaring an emergency
Body
SUMMARY & BACKGROUND:
The City of Toledo IT Department utilizes Sophos for anti-virus software to protect all City of Toledo-issued computers. Sophos also provides centralized management of Bitlocker encryption keys which will aid in keeping all City of Toledo hard drives encrypted so all information is safe in the event of loss or theft.
The City entered into a one-year agreement with SHI an MBE vendor for Sophos, through the Sourcewell cooperative purchasing program, for the anti-virus software in March of 2023 pursuant to Ordinance 232-19. The IT Department would like extend the term of the agreement with SHI to three years, which provides a discount for advance multiyear payment for the software. Ordinance 237-23 authorized an annual expenditure of $65,513.37 for a term of three years. This ordinance amends Ordinance 237-23 because the payment for year two and three will be made in advance. The advance payment provides the city with a discounted rate of approximately 8%.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1 That Section 2 of Ordinance 237-23 which reads as follows:
SECTION 2. That, subject to annual appropriation, the expenditure of $65,513.37 annually is authorized from the Information and Communications Technology Fund 7084-17500-1144007ITSAAS for information technology security software to provide end-user device malware protection and hard drive encryption.
is amended to read as follows:
SECTION 2. That the expenditure of $131,026.74 is authorized from the Information and Communications Technology Fund 7084-17500-1144007ITSAAS for years 2 and 3 of the software agreement for security software to provide end-user device malware protection and hard drive encryption.
SECTION 2. That this Ordinance is declared to be an emergency measure and shall take effect and be in force immediately from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of public peace, health, safety, and property and for the further reason that this Ordinance satisfies the emergent need immediately renew the existing protection software.
Vote on emergency clause: yeas 12, nays 0.
Passed: September 12, 2023, as an emergency measure: yeas 12, nays 0.
Attest:
Gerald E. Dendinger Matt Cherry
Clerk of Council President of Council
Approved: September 12, 2023
Wade Kapszukiewicz
Mayor