Label
Text Amendment of TMC
City Council
Title
Creating Cybersecurity and Data Protection guidelines; and declaring an emergency.
Body
SUMMARY & BACKGROUND
The City of Toledo recognizes its responsibility to protect sensitive and important information entrusted to the City by residents, employees, businesses, and other members of the public. In providing municipal services, administering public programs, processing payments, and maintaining official records, the City may collect or maintain personal, financial, property-related, employment, or other sensitive information.
The Director of Information Technology is authorized to create comprehensive citywide policies governing cybersecurity, artificial intelligence usage, the collection and usage of data by the City, and any other policy that may be needed to address responsible use of new and emerging technologies. These policies should establish appropriate processes, roles, and responsibilities for ensuring quality, accessibility, privacy, and security when interacting with City systems and data.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1: That the City of Toledo may collect, store, and share data as needed to provide municipal services to individuals. It is the intention of the City that such collection, storage and sharing of data is to be limited in time, scope and purpose; and is to be handled in a secure manner consistent with applicable law and operational needs. Pursuant to the authority granted under this ordinance, the Director of Information Technology shall have the authority to promulgate, maintain, and update, as necessary:
(A) a cybersecurity policy consistent with requirements of Ohio Revised Code §9.64;
(B) an artificial intelligence policy; and;
(C) a data governance and data privacy policy.
SECTION 2: The Director of Information Technology may also promulgate administrative policies, subject to the direction of the Mayor, to address emerging technologies that may affect the privacy, confidentiality, integrity, or security of City systems or data. The contents of these policies shall be at the discretion of the Director of Information Technology, subject to the direction of the Mayor, and should balance the privacy and security of individuals with the essential needs of the City to provide municipal services, and shall be consistent with applicable law.
SECTION 3: That this Ordinance hereby is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary to formalize continuing administrative responsibility for maintaining citywide policies that protect City systems and data and address emerging technological threats and vulnerabilities, and the preservation of the public peace, health, safety and property.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council