Label
Police and Fire 2025 MDT Replacement Project - $845k
Fire & Rescue Department
CFO Brianne Holmes & Tammy Powell
Revised
Title
Authorizing the Mayor to accept bids and award contracts for the replacement of obsolete Police and Fire Mobile Data Terminals (MDT); authorizing the expenditure of an amount not to exceed $845,000 from the Capital Improvement and General Fund for said purpose; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
On 10/14/2025, the Microsoft Windows 11 update will render MDTs using Windows 10, Intel Core i5 7th generation, or earlier processors incompatible with the Lucas County 911 dispatching system. This update will make over 160 emergency vehicle MDTs obsolete. Accordingly, affected units will no longer receive communication from Lucas County’s Computer Aided Dispatch (CAD) system. Resultant impacts will relegate said units to pre-2010 dispatching efficiencies, which forfeits real-time CAD alerts, premise histories, water grid maps, leading to increased response times, property loss, and undue peril to the service community.
To prevent the same, Police and Fire request authorization to replace affected units.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to prepare plans and specifications, accept bids, utilize cooperative purchasing agreements and enter into contracts related to replacing obsolete Mobile Data Terminals, related equipment, and services under such terms and conditions as may be acceptable to the Director of Fire and Rescue, the Director of Police and the Director of Law.
SECTION 2. That the expenditure of $750,000 is authorized from the Capital Improvement Fund Account Code 5040-17500-8CP2514SAFMDT, the expenditure of $70,000 is authorized from the Capital Improvement Fund Account Code 5040-53000-8CP2509FIREQP, and the expenditure of $25,000 is authorized from General Fund Account Code 1001-52000-3381002STDSTD to replace obsolete Mobile Data Terminals, related equipment, and services.
SECTION 3. That the Director of Finance is authorized to draw their warrant or warrants against the Account Codes above in an amount not to exceed those authorized above in payment of the obligations authorized above upon presentation of the proper voucher or vouchers.
SECTION 4. That this Ordinance, being an emergency measure, shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that the Ordinance is necessary to replace obsolete MDTs to maintain current dispatching and operational efficiencies.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council